Procurement Coordinator - AGC Heat Transfer : Job Details

Position Title: Procurement Coordinator

Reports To: VP of Procurement & Data Analysis

Position Location: Bristow, VA

FLSA Status: EXEMPT

Can you make the AGC Difference? AGC Heat Transfer, Inc. is looking for a dynamic manufacturing supply chain professional who understands the importance of building client relationships while supporting its most important resource – its people!

Brief Company Description

AGC Heat Transfer, Inc, is the leading manufacturer of sanitary plate heat exchangers in North America. AGC offers a line of proprietary heat exchangers, parts and service, as well as upgrade plates for other brands. In addition, AGC offers on-site inspections of plate heat exchangers that meet the 3-A sanitary standard.

AGC Heat Transfer consists of three manufacturing/service facilities (Bristow, VA, Fairview, OR and Pleasant Prairie, WI) with approximately 117 employees (77 OR/ 20 VA/ 20 other locations). The majority of sales are to the US and Canada. AGC Heat Transfer has a strong engineering culture with a heavy emphasis on customer service and technical/consultative sales.

Job Description

As a key member of the Purchasing team, the Procurement Coordinator will support strategic sourcing initiatives, supplier performance management, and procurement operations to ensure timely and cost-effective acquisition of goods and services. This position requires full-time office presence in our Bristow VA location.

Job Responsibilities

• Lead negotiations for purchase opportunities under $25,000, ensuring optimal pricing, delivery, and quality from approved suppliers.
• Create and manage purchase orders, distribute current drawings/specifications, and expedite critical parts to meet production timelines.
• Analyze and compare quotations from existing and potential suppliers, leveraging
• total cost of ownership and value-based sourcing principles.
• Serve as the primary liaison between suppliers and internal stakeholders (Engineering, Quality, Production) to resolve technical and commercial issues.
• Drive supplier development initiatives focused on improving quality, delivery reliability and cost efficiency.
• Issue and manage Supplier Corrective Action Requests for recurring or critical nonconformities, ensuring root cause analysis and sustainable corrective actions.
• Monitor supplier performance metrics and lead continuous improvement projects to enhance supply chain resilience.
• Proactively communicate potential delays or risks to production teams and escalate issues to leadership as needed.
• Collaborate with Accounts Payable to resolve PO/invoice discrepancies and manage claims with suppliers.
• Maintain optimal inventory levels using demand forecasts, lead time analysis, and supplier capacity planning.
• Support cross-functional initiatives including safety, lean manufacturing, and digital transformation efforts.
• Participate in strategic sourcing reviews and contribute to supplier selection and onboarding processes.
• Perform other duties as assigned in support of procurement and supply chain excellence.

Key Competencies

• High Integrity with a commitment to honesty, trust and transparency.
• Display Care, embracing the highest standards to ensure resource efficiency for the well-being of team members and responsibility to the environment.
• Innovative and curious, promoting diversity of thought while understanding the needs of the customer, leveraging cutting-edge technology utilizing state-of-the-art processes.
• Committed to Excellence through perseverance, GRIT and a focus of continuous improvement, consistently delivering quality equipment, parts and service of unmatched value.
• Execution while focusing on quality, safety and Teamwork delivering results motivated by a diverse and inclusive culture based on accountability, customer and employee satisfaction, creative solutions and constant communication.
• Goal oriented, driven for positive results.

Skills & Qualifications

• Bachelor's degree in supply chain management, Business Administration, Engineering, or related field preferred.
• Minimum 5 years of experience in procurement, strategic sourcing, or supply chain operations.
• Must be able to travel 15% to 20%.
• Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and advanced Excel/data analysis skills.
• Strong negotiation, communication, and interpersonal skills.
• Experience with supplier performance management, cost analysis, and contract administration.
• Knowledge of lean manufacturing, quality systems, and inventory optimization techniques.
• APICS, ISM, or similar supply chain/procurement certifications are a plus

Job Type

• Full time, Exempt (Salaried)

Wage

• $72,000 - $74,000 annually
• Bonus potential

Benefits

• Health Insurances with Health Savings Account (if eligible)
• Dental/Vision insurance
• Life/Disability insurance
• 401(k) with company match
• Paid vacation/sick time
• Paid holidays
• Employee Assistance Program
• Wellness Program

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