Procurement Coordinator - NYC JOBS : Job Details

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE LABOR RELATIONS ANALYST CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY. Division/Program Summary: The Bureau of the Agency Chief Contracting Officer within the Division of Finance is primarily tasked with overseeing, managing, and executing citywide contracts on behalf of the Agency while adhering to citywide guidelines, rules and regulations, and policies. Position Summary: Reporting to the Assistant ACCO of Noncompetitive Procurement & Contract Processing, the Labor Relations Analyst will work with a team of Procurement Coordinators, that is responsible for planning the collection, organization, analysis, interpretation and presentation of fiscal data relative to the economic condition of potential vendors.

Job Duties and Responsibilities:

• Manage a portfolio of assigned contract actions.
• Plan and conduct research on matters relating to contract industry in New York City; collects, analyzes, and records data; and prepares reports.
• Coordinate and collaborate with internal and external stakeholders at all levels as necessary in the successful coordination of the procurement process. Utilize ConTrak and Citywide Procurement Systems (PASSPort/FMS/CROL) to process assigned contract actions.
• Perform technical work in the conduct of contractual negotiations.
• Process contract management actions, including contract awards, amendments, modifications and renewals for registration.
• Prepare forecast reports, analyzing the vendor market; analyze economic indicators related to health care contracts and prepare recommendations to improve efficiency and minimize contractual costs.
• Complete required oversight, such as Pre-Solicitation Review, Recommendation for Award, Responsibility Determinations and other documentation required by the City of New York to support the procurement and contract award process.
• Assist in negotiations by researching cost and other implications of various demands and proposals, including contract administration.
• Communicate with vendors to request required procurement documents, review submitted documents for completion and compliance with procurement rules and ensure that documents are appropriately routed.
• Participate in the review and/or interpretation of laws, rules, regulations, etc. and their actual or likely effects on procurements.
• Carry out all procurement activities in full compliance with New York City procurement rules and laws, and in accordance with procedures established in the DOHMH ACCO's Office.
• Participate in agency meetings, procurement-related classes and mandatory agency training.
• Complete special projects as needed.

Why You Should Work For Us:

• Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund. A public sector defined benefit pension plan with steady monthly payments in retirement. A tax-deferred savings program and a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security: You could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! Commitment to Equity: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-###-####.

Minimum Qualifications:

• 1. A master's degree from an accredited college in business or public administration, economics, labor or industrial relations, statistics, operations research or a closely related field; or
• 2. A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in labor research and analysis, employee benefit design and evaluation, compensation analysis, labor economics, economic planning, or a related area; or
• 3. Education and/or experience equivalent to 1 or 2 above. However, all candidates must possess a baccalaureate degree from an accredited college.

SPECIAL NOTE: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one year of additional professional experience as described in 2 above.

Preferred Skills:

• Excellent written, oral and interpersonal communication abilities.
• Able to communicate clearly, accurately and concisely.
• Highly organized and exceptionally detail oriented.
• Strong multi-tasking skills and successful experience working under strict deadlines.
• Comfortable working with Contrak & PASSPort.
• Proficient MS office skills (Excel, word, PowerPoint, outlook etc.)

55a Program: This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.