Principal Contracts Administrator - Advanced Programs - New Jersey Staffing : Job Details

Principal Contracts Administrator - Advanced Programs

New Jersey Staffing

Job Location : Totowa,NJ, USA

Posted on : 2025-08-07T18:48:44Z

Job Description :
Contracts Professional

Our employees work on the worlds most advanced electronics from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, were innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first exemplified by our mission: We Protect Those Who Protect Us. Sound like a team you want to be a part of? Come build your career with BAE Systems.

Electronic Combat Solutions (ECS) has technology, engineering and program teams that educate and mentor colleagues to deliver leading Electronic Warfare capabilities. We welcome all those who have big ideas, crave innovation, want to drive fielding velocity, and have the passion to bring the warfighter home safe. Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely. Join a dynamic Contracts team that supports the delivery of mission critical capabilities across a diverse portfolio of development and production contracts. The Contracts organization is the trusted business partner managing customer relationships, negotiating deals, creating innovative solutions, and providing regulatory knowledge to our customers. We are committed to employee growth and development, allowing employees to build a long-term career at BAE Systems. In addition to challenging day to day assignments, employees are encouraged to pursue special projects, participate in formal and informal mentoring programs and networking events, and rotate into different roles with increasing levels of responsibility. Contracts employees are provided opportunities for promotion and relocation to other business units within the U.S. and overseas. BAE Systems also provides employees with opportunities to engage with and positively impact the internal and external community in which we work. With our historic growth and position as one of the worlds largest Aerospace, Defense and Security Companys, we look to recruit and retain the best and brightest. Taking care of the Contracts team by offering daily flextime, every other Friday off, work from home options, relocation assistance, and competitive salary/benefits keeps our team engaged and motivated. We view culture as one of our most critical competitive advantages. Contracts employees come to work every day because of our strong culture and passion for our significant role in the success of the business. Our Cultural Principles are:

  • Engage everyone with respect and good will
  • Stay calm independent of circumstances
  • Be humble and work collaboratively
  • Feel empowered to do the right thing
  • Listen, be curious, and allow differences to influence our decisions

BAE Systems, within the Small Form Factor Solutions (SFFS) Product Line, is looking for a motivated contracts professional to join our Electronic Combat Solutions (ECS) Contracts Organization and support our Advanced Programs Portfolio. The successful candidate would gain experience with complex development contracts, strategic new business proposal pursuits (competitive and sole source) and Requests for Information (RFIs), Engineering/Requirements Change Proposals (RCPs/ECPs) and Non-Recurring Engineering (NRE) contracts. This portfolio is critical to maintain the rapid growth of the SFFS Product-Line, which is a fast paced, dynamic environment requiring a proven individual contributor to proactively lead and shape new business captures and relationships, manage contractual scope, customer communication and expectations. The successful candidate will lead all contracting activities with minimal supervision. This position will be responsible for ensuring compliance with company policies, legal and customer requirements with limited guidance or supervision from the SFFS Product Line Contracts Director. The successful candidate will need to interpret and communicate business commitments and alternatives to the program team and management. This position requires an extensive knowledge of government contracting methods, applicable laws and regulations and the ability to develop and maintain professional and dependable relationships with a variety of internal and external customers.

Basic Functions Of The Job

To perform the coordination and management of complex proposals, contracts and purchase orders under minimal supervision from the SFFS Product Line Contracts Director. The individual is expected to continue to build the basic knowledge, skills and experience required for effective contract management, including negotiations and regular communication with customers and management and develop and maintain professional and dependable relationships with both internal and external customers.

Primary Duties And Responsibilities
  • Maintain and demonstrate a working understanding of the U.S. government acquisition and procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial contracting methods, export, FAR/DFAR, and other government regulations. Acquire a general understanding of the different pricing environments relevant in government contracting.
  • Leads assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents and submittal to the customer. Responsibilities also include coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
  • Leads moderately complex and supports complex negotiations. Use appropriate tools and techniques to negotiate with and influence internal and external stakeholders to achieve the optimum business outcome.
  • Research and make recommendations on contract language and seek guidance on complex terms and conditions. Negotiate moderately complex contracts under the general guidance of the SFFS Contracts Director.
  • Actively participate and contribute to the implementation of new business methods, processes and contracting concepts to optimize the company and customer position.
  • Perform all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
  • Under the supervision of the SFFS Contracts Director, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDAs), teaming agreements, memorandum of understanding/agreements, strategic alliances and others as the opportunity presents.
  • Participate in final stages of assigned contracts by (1) verifying completion of all commitments, and (2) performing assigned activities associated with contract closeout.
  • Maintain logs of proposals and other data as required and assists in data collection for monthly and quarterly reporting to management.
  • Compile and maintain all required contractual records and documents in accordance with contract requirements and company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
  • Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements. Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts Director, commensurate with experience and demonstrated competence.
  • Performs other duties as required.
    • Required Education, Experience, & Skills

    Bachelors Degree and 6 years work experience or equivalent experience FAR/DFAR knowledge and experience Experience with agreements other than contracts (ex. NDAs, bailment agreements, and/or software license agreements) Proven strong written and verbal skills Proven ability to work effectively both independently and as a team member Makes decisions using sound judgement while complying with policies, procedures, appropriate principals and applicable state and federal laws and regulations US DoD Clearance SECRET Required

    Pay Information

    Full-Time Salary Range: $99410 - $168997 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

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