Pre-Award Specialist (CS26-092) - Southern Illinois University : Job Details

Salary: $53,357.00 Annually Location : Edwardsville, IL Job Type: Full Time Job Number: 00973 Organization: Graduate Stu and Rsch (X) Department: Graduate Stu and Rsch Opening Date: 09/03/2025 Closing Date: 10/5/2025 11:59 PM Central FLSA: Determined by Position Description As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities. To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Pre-Award Specialist (CS26-092). Are you interested in playing a role in supporting faculty and staff as they prepare research, instructional, and public service proposals for funding? Pre-award specialists are a critical part of the Office of Research and Projects (ORP) team in the Graduate School at SIUE. The Office of Research and Projects serves as the central location at SIUE through which grant and contract proposals are prepared and submitted. What You Will Do The Grants Pre-Award Specialist will join a pre-award team in providing exceptional service to faculty and staff in identifying external funding opportunities, building and facilitating proposal preparation teams, reading and interpreting funding announcements, developing project budgets, providing oversight to assigned internal programs and ensuring compliance with funding agency and SIUE requirements. This position also offers the opportunity to exercise skills in grant writing and preparation and connecting researchers with funding opportunities. This position exercises discretion and independent judgment in supporting faculty/staff in identifying external funding sources, initiating the development of and providing guidance in the collaborative efforts of interdisciplinary teams, supporting the development of quality proposals, ensuring compliance with funding agency and university guidelines and documenting the completeness of all proposals prior to submission in the appropriate portal. The position conducts public-facing professional development and internal funding program outreach. Additionally, the position assists the Associate Dean and Director of Grant Development in maintaining requisite databases, the ORP website, creating ORP reports in the interest of increasing the number and quality of submissions and awards. The successful applicant must function well in a high work volume environment requiring prioritizing and meeting deadlines, must take initiative, exercising independent judgment and discretion, must be detail oriented, and must be able to communicate effectively, both orally and in writing. Position may include grant writing support in relevant instances. FLSA: Non-Exempt Open until filled. Minimum Acceptable Qualifications Knowledge of or willingness to learn federal, state and funding agency requirements applicable to the administration of grants and contracts. Knowledge of or willingness to learn University policies and procedures Ability to use computers, electronic management and learn new software systems, pre-existing knowledge of Kuali Research and Kuali Build software a plus Experience with Microsoft Office suite programs including Teams, Outlook, and Word Effective communication skills, oral and written, including skills in writing for various audiences that will include sponsors and a broader public. Ability to work effectively with a wide range of constituencies in a diverse community Capacity to perform complex tasks and to prioritize multiple projects Ability to analyze data and formulate conclusions using various technology (e.g. Excel, Power BI, Access.) Experience in grant proposal writing is a plus Comfortable with giving public presentations and conducting cross-campus outreach Ability to meet deadlines, take initiative and work independently Experience taking on leadership responsibilities and embracing challenges Ability to exercise independent judgment and discretion Agility in shifting work priorities as deadlines and unanticipated demands require Supplemental Information Civil Service Information: Civil Service Application - FAQsApplication Instructions: How to Apply - Step by StepIllinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation. Classification: State Universities Civil Service System Classification Number: 5040 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: . Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required. Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-###-#### or via email at: [email protected] EEO Statement Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status. We value your interest and look forward to reviewing your application. For questions or more information, please email [email protected]. SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time employees receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: