Policy Analyst - City of Tualatin : Job Details

The City of Tualatin is a growing and thriving community with a population of approximately 27,000 people that continues to evolve and invest in its future. We are excited to invite applicants for a Policy Analyst position to join our growing economic development/urban renewal team within the Community Development Department.

This is a unique opportunity to support high-impact initiatives that shape the city?s economic landscape and urban environment. You will play a contributing role in advancing Tualatin?s urban renewal efforts in two newly adopted urban renewal areas including the Core Opportunity and Reinvestment Area (CORA) in the downtown area and the Southwest Urban Renewal District (SWURD) in our industrial area. Specifically, the city recently launched a 24-month process to revitalize the downtown area to create a thriving, pedestrian friendly mixed-use district to support local businesses and economic vitality. In the SWURD this position would work to implement programs, incentives, and capital projects. This position will also contribute to the broader economic development mission of recruiting, retaining and growing the local economy. Tualatin has a balance of commercial and residential lands making for a strong center for commerce and industry and is strategically located along the I-5 corridor.

This position offers the opportunity to influence policy, lead collaborative initiatives, and engage with a dynamic and involved community. We are looking for a strategic partner with strong analytical and interpersonal skills, a passion for the built environment, and the ability to navigate complex policy landscapes. If you are ready to work hard, have fun, build relationships, grow professionally, help drive urban renewal and economic development projects that will benefit Tualatin for years to come, this is the right position for you.

Prepare and track consultant contracts for Economic Development and Urban Renewal projects.

Prepare request for proposals for Economic Development and Urban Renewal contracts.

Effectively, confidentially and sensitively interacts with staff, City Council, the public and outside agencies.

Build and maintain relationships and program communication with internal and external partners, including preparing professional-level public information materials, media releases, articles, notices, forms, and other related documents.

Prepare and deliver presentations and communication materials to the Tualatin Development Commission, city boards and commission, community information organizations, as well as other internal and external groups of various size.

Generate scopes of work for assigned ED/UR contracts and requests for proposals/information (RFP/RFI), research and resolve problems; assure compliance with city policies; collaborate with the City?s Contract Specialist in the development of contracts, RFPs, and RFIs; maintain contract performance tracking systems.

Utilize various software to apply tracking systems; develop contract timelines, monitor timeline to ensure compliance by all parties: review required paperwork to ensure inclusion of current information and required documentation; prepare paperwork in appropriate format for review.

Monitor outcomes and reports of the division programs; conduct on-site provider technical visits, as needed. Troubleshoot potential problems; communicate with contractors and manager regarding deficiencies and improvements needed; maintain effective working relationships with staff from a variety of agencies and the public.

Creates and updates content and maintains ED/UR social media outlets, website and Division webpage on the City?s website to reflect up-to-date information.

Plans, coordinates, facilitates, implements and provides professional services and support of assigned programs and /or functions.Serves as a liaison to internal and external customers and stakeholders providing information, program support and clarification of policies, processes, regulations and other related program information.Develops and prepares community engagement marketing materials, newsletters, brochures and other service related support information.Gathers, reviews, and monitors data and information; analyzes data, identifies and reports trends. Provides recommendations in support of assigned area.Prepares reports, presentations, training materials, and relevant program documents; reviews and maintains files, databases, website information, and other documentation in accordance with records retention requirements and procedures.Provides professional support and assists with special projects and initiatives. Provides training and assistance in interpreting policies and procedures.Performs other duties of a similar nature and level as assigned. Examples of Essential Work related to Community Development:

• Prepare and present reports on policy issues to public bodies such as City Council and community groups.
• Plan, lead, organize, and direct certain significant policy projects within the department. Lead staff assigned to such projects.
• Promotes interdepartmental and interagency cooperation by building effective relationships and communication with internal and external audiences or stakeholders.
• Collaborate with Department Director and City Administrative Office to develop policies and procedures related to key City initiatives such as transportation, land use, housing, urban renewal, and economic development.
• Acts as a lead on complex initiatives, studies, and projects, both within the department and in cooperation with other agency partners.
• Prepare materials for elected officials including letters on behalf of City Council members, talking points, gather data and compile in such a way that is useful for elected officials as related Community Development initiatives.
• Provide oversight on, and conduct complex special studies, programs and projects as assigned, including the development of initiatives, coordination of inter-jurisdictional projects and other administrative issues.
• Provide lead role for limited special projects; plan, organize and conduct project activities and events, including preparing requests for proposals and bids and administer consultant contracts as assigned; provide appropriate and timely communication of project status.
• Coordinates City intergovernmental relations program Community Development initiatives.
• Represents the City on various intergovernmental committees. Reviews legislation at the regional, county, state, and federal levels and recommends actions to further City policy interests. Reviews and analyzes relevant legislative bills to determine impact on City.
• Communications: Coordinate department submissions to City newsletter; organize and attend meetings with community members; assist with department website updates.
• Consult, advise, and provide strategic direction for community engagement efforts related to Community Development initiatives.
• Grant coordination: research, coordinate and write grant proposals for purposes of conducting or implementing transportation policy.

May exercise limited supervision in special instances.Other duties may be assigned.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Considerable knowledge of the principles, practices and techniques of business and public administration. General understanding of the procedures within Community Development, including an understanding as to how these relate to the City organization as a whole. Possession of additional specialized knowledge, skills and abilities pertinent to Community Development, specifically: knowledge of grant procedures; ability to facilitate public input processes and public meetings; ability to draft, negotiate and oversee contracts for special projects and studies; ability to coordinate and resolve conflicting points of view to obtain successful outcomes; ability to research legal issues, draft and present recommendations to the department team. Ability to provide effective leadership and coordination in developing solutions and recommending new techniques. Ability to establish and maintain effective working relationships with employees, officials and the general public. Ability to exercise resourcefulness, tact and perspective in developing solutions and new techniques. Ability to assemble, organize and present statistical, financial and factual information derived from a variety of original and secondary sources utilizing a variety of media. Advanced skill in data base preparation and manipulation, designing spreadsheets, Power Point presentations, word processing and financial software. Lead work experience that may include leading projects, programs or initiatives, or leading the work of others, such as providing daily work direction and/or scheduling, assigning work, checking completed work, and training. Skilled in building effective relationships within and across organizations; effective oral communication in both public and small group settings; prioritizing and meeting deadlines; coordination projects; analyzing legislation and issues affecting the organization; researching and analyzing data and information.

Computer Skills:

Ability to assemble, organize and present statistical, financial, graphic and factual information derived from a variety of original and secondary sources utilizing a variety of media. Advanced skill in data base preparation and manipulation, graphics and design, designing spreadsheets, Power Point presentations, word processing, and financial software.

Familiarity with geographic information systems and electronic permitting systems.

Analytical Skills: Ability to analyze data and summarize results in orally, written and graphic presentable and understandable format for elected officials, staff, and the community.

EDUCATION and/or EXPERIENCE: Graduation from an accredited college or university with a bachelor?s degree in business administration, public administration, engineering, architecture, or planning. Five (5) years of experience in project management, public administration, financial analysis, design, urban renewal and project management. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the essential functions of the position may substitute for the above.

CERTIFICATES, LICENSES, REGISTRATIONS Possession of, or the ability to secure possession of, a valid Oregon driver's license. Specific assignments may require possession of, or the ability to secure, state certification for performing assigned duties.HOW TO APPLY:Apply on the City's jobs page at prior to the closing date and time.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The City will consider any equivalent combination of knowledge skills education and experience to meet minimum qualifications. If you think you are interested in applying, we encourage you to think broadly about your background and skillset for the role.

Please see job description

PI277732706

Please see job description