Police Records Technician - City of White Bear Lake, MN : Job Details

Salary : $61,256.00 - $82,451.20 Annually Location : White Bear Lake Job Type: Full-Time Job Number: 202500043 Department: Police Department Opening Date: 07/30/2025 Closing Date: 8/13/2025 11:59 PM Central We welcome you as an applicant for employment with the City of White Bear Lake It is the City of White Bear Lake's policy to provide equal opportunity in employment. The City of White Bear Lake will not discriminate on the basis of race (including traits associated with race, including, but not limited to, hair texture and hair styles such as braids, locs and twists) color, creed, age, religion, national origin, marital status, disability, sex, sexual orientation, familial status, status with regard to public assistance, local human rights commission activity or any other basis protected by law. Please furnish complete information, so we may accurately and completely assess your qualifications. You may attach any other information which provides additional detail about your qualifications for employment in the position you seek. Please refer to the Applicant Data Practices Advisory for guidance regarding how your application information will be used, the consequences of providing or not providing your information, and more. The City of White Bear Lake accommodates qualified persons with disabilities in all aspects of employment, including the application process. If you believe you need a reasonable accommodation to complete the application process, please contact Sara Weber at [email protected] or 651-###-####. Description The Public Records Technician is a non-sworn employee assisting the Police Department by maintaining accurate police records and report files. Examples of Duties The duties listed below are intended only as illustrations of the various types of work that may be performed, with or without reasonable accommodation. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Process and maintain police reports and other associated documentation using a department records management system (RMS).
• Cooperate with and disseminate law enforcement data to other appropriate city, county, and state agencies.
• Enter and retrieve data, as required, by utilizing department RMS, Computer-Aided Dispatch (CAD), MN Department of Public Safety - Portals, and MN Bureau of Criminal Apprehension (BCA) systems, along with other state and county computer-based systems and databases.
• Prepare and disseminate evidence for city and county prosecutors, social service agencies, law enforcement agencies, state agencies, and the courts.
• Process and release law enforcement data to the public, city and department employees, and other state and government agencies in accordance with the Minnesota Government Data Practices Act, the Freedom of Information Act (FOIA), local and federal laws, and White Bear Lake Police Department policies and procedures.
• Act as property and evidence custodian overseeing the receipt, identification, categorization, storage, custody and disposition of physical evidence, video and audio evidence, found property, safekeeping items, and items held for destruction in accordance with court orders and established federal, state, local and department guidelines.
• Process and perform background checks for firearm permits to purchase.
• Provide excellent customer service and assistance as the department's back-up point of contact for walk-in, telephone, and email data requests and non-emergency calls for service.
• Maintain confidential data and information.
• Perform other duties and assume responsibilities as apparent or assigned.

Typical QualificationsMinimum Qualifications

• High school diploma or GED.
• Minimum two years of administrative support or related experience.
• Ability to pass a law enforcement background check.
• Possess or ability to obtain and maintain BCA/CJIS Security Awareness Certification to include annual BCA Terminal Operators Certification within six months of hire.
• Excellent communication skills, both written and oral.

Desirable Qualifications

• Post-secondary education in criminal justice or Law Enforcement.
• Previous experience in law enforcement, public safety, legal or court environment.
• Multilingual.

Supplemental InformationPhysical conditions/requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
• While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; stoop, kneel, crouch; talk or hear; and smell.
• The employee must occasionally lift and/or move up to fifty (50) pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Environmental conditions: Standard Office setting, indoor, onsite at the White Bear Lake Police Department. Will occasionally be required to work outdoors and drive a passenger vehicle. The City of White Bear Lake is an Equal Opportunity Employer in compliance with the Americans with Disabilities Act. It will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work an average of 30 hours per week over the course of a year, receive benefits on a pro-rated basis. To learn more details, contact Human Resources at [email protected] 01 How many years of administrative support or related experience do you have?

• None
• Less than one year
• One to two years
• Two to three years
• Three to five years
• Over 5 years

02 Do you have an educational degree in Criminal Justice or Law Enforcement?

• No
• No, but related degree
• Associate's degree
• Bachelor's degree
• Master's degree or above

03 Do you have previous experience in law enforcement, public safety, legal or court environment?

• Yes
• No

Required Question