Physician Scheduling Clerk - Kaiser Permanente : Job Details

Primary Location: Los Angeles, California

Schedule: Call-in/On-Call

Shift: Day

Salary: $29.08 - $32.21 / hour

• Ensures the consistent and efficient operation of the medical office schedules, hospital call rotation, and special procedure and/or operating room assignments for primary care departments.
• Coordinates the departmental physician and physician-extender schedules.
• Initiates and prepares and implements the monthly provider schedules.
• Enters data into the regional CARE System program.
• Distributes the provider master schedules to providers, medical office administration, and ancillary support services.
• Coordinates all departmental master schedule changes.
• Bi-monthly, computes all worked hours and non-worked physician hours.
• Responsible for compiling each physician's bi-monthly payroll.
• Completes a Regional Positive Time Report for each physician.
• Data input of vital physician payroll data into the Regional Physician Payroll System.
• Coordinates physician and physician-extenders monthly medical office schedule, hospital call rotation, special procedure and/or operating room assignments.
• Makes appropriate schedule changes for medical office, hospital call rotation, special procedure and/or operating room.
• Develops a check and balance system to ensure schedule changes are made correctly.
• Monitors and follows up with all schedule changes assigned to appointment personnel.
• Maintains and balances an equitable call schedule within the department.
• Prepares and maintains holiday call schedules for physicians.
• Adheres to area and departmental Policies and Procedures.
• Coordinates and develops provider master schedules.
• Ensures that the Physician Scheduling Policy and Procedures are followed.
• Confirms physician time against master Schedules and actual CARE appointments schedules.
• Accurately records all physician payroll information.
• Independently prepares and maintains physician and physician-extender schedules.
• Implements and expedites all physician and physician-extenders schedule changes.
• Follows up with appointment personnel to ensure that all schedule changes were completed.
• Notifies appropriate medical office and hospital personnel when schedule changes occur.
• Enters and/or oversees the entry of provider master schedules into Regional CARE System.
• Ensures that physicians and physician-extenders arrange for their own medical office and hospital call coverage.
• Develops physician and physician-extender profiles for new providers.
• Computes physician worked on non-worked hours.
• Prepares and distributes physicians copy of Positive Time Reports.
• Monitors and controls physician overtime.
• Reviews and maintains personal data listings of per diems physician.
• Conducts orientation with new providers.
• Establishes and maintains appropriate department files and records.
• Will ensure accuracy and confidentiality of all records.
• Collects, prepares and distributes statistical data as required.
• Composes and types interoffice memorandums, as required.
• Perform other duties as required.

Experience:

• Minimum of two (2) years recent direct experience with demonstrates computer literacy.
• Minimum two (2) years recent experience on a computerized appointment system or equivalent experience.

Education:

• N/A.

License, Certification, Registration:

• N/A

• Ability to understand and communicate effectively and diplomatically with all levels of personnel.
• Adaptability to constant schedule changes and modification of the providers schedules.
• Ability to perform multiple tasks in a heavy workload environment.
• Master scheduling experience.
• Physician payroll experience.
• Ability to meet scheduling deadlines.
• General knowledge of organizational procedures and the ability to apply them to various situations.

• This is an on-call position; days and hours may vary.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.