Payroll Specialist - Mental Health Cooperative : Job Details

Ranked one of Tennessee's top places to work, MHC is a rare and special place where outstanding company culture is intentional. Where clients and associates are treated the same, as equals. Mental Health Cooperative, Inc. (MHC) was formed in 1993 to serve individuals with severe and persistent mental illness. Since then, we have expanded our services to children and adolescents with severe emotional disorders across Middle and East Tennessee. Our sole purpose is to support and treat those challenged with serious mental illness and poverty. Although based out of Nashville, we serve several communities across middle and East Tennessee with satellite offices in Antioch, Gallatin, Dickson, Columbia, Cleveland, Murfreesboro, Clarksville, Cookeville, Chattanooga, and Memphis. If you are interested in joining a team that is caring, collaborative, innovative and energizing this might be a great place for you! Job Title: Payroll Specialist Job Summary: We are seeking a detail-oriented and experienced Payroll Specialist to oversee the processing and management of payroll for employees across multiple states and remote workers. This role will require a strong understanding of multi-state and local tax regulations, timekeeping systems, and managing complex earnings (e.g., bonuses, on call, overtime, etc.). The ideal candidate will be highly organized, work closely with Human Resources, have a deep understanding of payroll systems, and ensure compliance with applicable laws and regulations. Schedule: Mon-Fri, 8a-4:30p Location: Onsite / Hybrid (275 Cumberland Bend, Nashville, TN) Key Responsibilities:

• Process Multi-State Payroll: Administer payroll for employees in various states and remote locations, ensuring compliance with state and local tax regulations, including wage and hour laws.
• Tax Compliance: Review 3rd party tax filings (e.g., state unemployment insurance, local taxes), ensuring accuracy and on-time payments.
• Timekeeping Management: Oversee timekeeping systems, ensuring that hours worked, multiple holiday calculations, shift differentials, and overtime are accurately recorded and comply with company policies and federal/state laws.
• Complex Earnings Management: Handle various types of earnings, including bonuses, on call, shift differentials, overtime pay, and other non-regular pay types. Ensure correct tax withholding and proper categorization of earnings.
• Data Entry & Accuracy: Maintain accurate payroll records for all employees, inputting changes as needed, retro adjustments, and other relevant data. Verify data accuracy through regular audits.
• Employee Support: Address employee payroll inquiries, resolving any issues related to pay discrepancies, deductions, or tax withholdings. Provide HR with guidance on payroll-related issues or concerns regarding employee compensation.
• Continuous Improvement: Suggest and implement improvements to streamline payroll processes and enhance collaboration with HR. Stay updated on changes to payroll-related laws and regulations, ensuring that the company remains in compliance.
• Payroll Reporting: Prepare and submit periodic reports, including earnings statements, tax liabilities, and wage garnishments.
• Ad-Hoc Projects: Assist with special payroll projects, year-end reporting, and the implementation of new payroll-related processes or systems.

Qualifications:

• Education & Experience:
  • Associate's degree in Accounting, Business, or related field (preferred).
  • 3+ years of experience in payroll processing, preferably in multi-state environments.
  • Knowledge of multi-state/local tax regulations and compliance.
  • Experience with complex payroll systems, timekeeping software, and payroll processing, specifically Workday.
• Skills:
  • Strong understanding of federal, state, and local payroll taxes.
  • Excellent attention to detail and organizational skills.
  • Strong knowledge of overtime rules, wage laws, and other regulatory requirements.
  • Ability to handle confidential information with integrity and discretion.
  • Excellent communication and problem-solving skills.
  • Ability to prioritize tasks and meet strict deadlines.

BENEFITS: Mental Health Cooperative offers a full comprehensive benefit plan for you to participate in. The following products are available:

• Medical Insurance/Prescription Drug Coverage
• Health Savings Account
• Dental Insurance
• Vision Insurance
• Basic Life and AD&D Insurance
• Short- & Long-Term Disability
• Supplemental Life Insurance
• Cancer Insurance
• Accident Insurance
• Critical Illness Insurance
• 403b - Retirement Plan
• Calm App for medication and mental health
• Gym membership discounts

Mental Health Cooperative embraces inclusion, diversity and equal opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Mental Health Cooperative is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.