Payroll Specialist - ADVICS : Job Details

Summary Performs all activities necessary for the accurate and timely processing and recording of assigned ADVICS company group payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. Essential Job Responsibilities and Duties 1. Performs daily payroll operations. 2. Manages workflow to ensure all payroll transactions are processed accurately and timely. 3. Verify and monitor various withholdings, ensuring timely deductions as well as payment to each appropriate payee each month. 4. Reconciles payroll prior to transmission and validates confirmed reports. 5. Processes transfer of payroll to ADP EV6. 6. For payroll check errors, must be able to determine appropriate tax and other calculations for revise gross earnings, and issue replacement check. 7. Serve as contact for payroll questions and requests. 8. Stays current on the payroll processing system and payroll reporting requirements. 9. Works with payroll application technical support to troubleshoot problems. 10. Understands proper taxation of employer paid benefits. 11. Process correct manual check and garnishment calculations and compliance. 12. Supports time and attendance processing and interface with payroll. 13. Processes accurate and timely year-end reporting as necessary (W-2, W-2c, etc.) 14. Loads import files received from HR. 15. Researches and emails appropriate audience of file issues. Other Responsibilities and Duties 1. Assists with other department tasks such as filing, organizing, storing records, and additional work tasks as requested and assigned. 2. Other special projects, tasks or duties as assigned by supervisor and/or management. Work Environment and Physical Demands The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - The work is performed in a typical office setting. The work is mostly sedentary. - The noise level in the work environment is usually moderate. Open office environment exists. - This position requires extensive verbal and written communication with others internal to the company and with external vendors and applicants. - Required to work additional hours as necessary. Equipment and Supporting Services - Basic equipment needed includes a computer, desk phone, business cards and security badge. - Phone optional: BYOD (Bring Your Own Device) allows the use of personal smartphone or iPad tablet to be connected to company apps Qualifications Education and Experience: Desired Qualifications: - Associate's degree in business and/or a minimum of 5-7 years of related experience in payroll. CPP preferred. Special Skills: - UKG (Kronos), E-time or similar timekeeping experience, preferred - Payroll processing knowledge with ADP, preferably EV6. - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. - Must be able to function in a team environment by working with, and cooperating with others. - Experience with multi-state payroll. - Working knowledge of federal and state regulations. - Thorough knowledge of, and the ability to apply company and area policies, procedures, and practices. - Strong PC skills including proficiency in Excel. - Ability to deal sensitively with confidential material. - Decision-making, problem-solving, and analytical skills. - Organizational, multi-tasking, and prioritizing skills. - Must maintain confidentiality of personnel, payroll and payable records. - Excellent keyboarding and 10-key skills are required. Certificates, Licensees, Registrations: - CPP preferred but not required.