Payroll Specialist - City of Sheboygan, WI : Job Details

Salary : $63,752.00 - $70,844.80 Annually Location : Sheboygan City Hall, WI Job Type: Full Time Job Number: 08012025 Department: Finance Department Opening Date: 08/01/2025 Closing Date: 8/15/2025 9:30 AM Central FLSA: Non-Exempt Summary of Job The function of the Finance Department is to provide administration of the accounting system, purchasing, investment, cash management, cash receipting, accounts payable, debt management, and assessing. Maintains fixed asset inventory and property insurance replacement value, prepare and publish Annual Financial Report and Budget Report. The division also is responsible for the Debt Service Fund, TIF Funds, Capital Funds and Special Assessment Fund. This position is responsible for coordinating the payroll function with a high degree of independence and above-average difficulty. This position requires individual judgment, initiative and specialized knowledge in carrying out federal and state regulations and departmental policies and procedures. Provides assistance to the Director of Human Resources and regarding labor relations and other areas such as cost analysis for collective bargaining units, answering related questions and preparing reports. The coordinator will work with multiple departments coordinating and overseeing timekeeping and payroll efforts, auditing entries as needed, and will be responsible for processing weekly or bi-weekly payroll runs. In addition, this position prepares or oversees the preparation of payroll tax submissions and payroll reports. Responsibilities

Assumes full responsibility for the coordination of the payroll function and the related processing and reporting for approximately 500 employees. Verifies timecards or electronic time entries, payroll adjustments and changes, and proves final payroll computation for employee benefits.

Computes income tax withholding, insurance deductions and other payroll deductions, such as wage assignments, federal and state tax levies, child support, union dues, etc.

Reconciles benefit deductions to vendor billings and general ledger accounts monthly.

Assists Human Resources in the tracking and calculation of benefit deductions that are due for employees out on leave. Communicates with Finance billing staff for collection outside of payroll process.

Provides research data, statistical information and cost analysis necessary to the collective bargaining committee for labor contracts, arbitration and grievances, and to the Director of Human Resources.

Assist in the development of payroll and human resources information systems, forms, procedures and methods of recordkeeping.

Calculate and implement contractual and governmental changes into PR/HR system.

Compile retirement/severance pay estimates for final processing.

Computes and prepares all payroll-related monthly, quarterly and annual reports, such union dues, labor billing, uniform allowances, 941 forms, W-2's and 1095's.

Performs necessary agent functions related to WRS/ETF State pension and life insurance benefit plans.

Assists auditors with payroll information at year-end processing time or as needed.

Provides compensation information with respect to worker's compensation needs.

Compiles and submits Wisconsin Retirement System annual reconciliation.

Tracks and reconciles the retiree health insurance billing and credits.

Aids in the compilation and calculation of salary and budget projections for the annual budget process.

Ensures compliance with State & Federal laws regarding payroll, FLSA, HIPPA, etc.

Performs related work as assigned.

Education & Experience

• An Associate's degree in accounting, finance, business or related finance degree from an accredited college or university is required.
• A Bachelor's degree in accounting, finance or business or related field with finance studies is preferred.
• Five years of progressively responsible experience in maintaining financial accounts and records, preferably in a government setting.

Qualifications & Skills Considerable knowledge of accounting principles, payroll regulations and specialized knowledge of State and Federal laws relating to payroll administration. Proficiency in Microsoft Word, Excel and Payroll/HRIS systems. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Working knowledge of the principles and techniques of payroll administration and employee benefit plans.
• Ability to learn and keep abreast of laws, ordinances and regulations affecting payroll and human resource benefit plans.
• Ability to research, gather and analyze information and prepare complete and accurate reports.
• Proven organizational and problem-solving skills.
• Proficient in Microsoft Office and other computer tools as required.
• Ability to maintain confidentiality in all aspects of the position.
• Ability to exercise good judgment, courtesy, and tact in receiving office callers.
• Ability to establish and maintain effective working and public relationships.

Language Skills Ability to read, analyze and interpret government regulations, technical procedures, and general government periodicals. Ability to write documents, correspondence and procedure manuals. Ability to effectively present information and respond to questions from employees and the general public. Mathematical Skills Ability to calculate figures and amounts, to apply concepts such as fractions, percentages, ratios, proportions and perform analytical procedures. Reasoning Ability Ability to exercise good judgment, investigate, define problems and offer solutions, research and collect data, analyze information and establish facts and draw valid conclusions. Technology Ability Ability to create documents in MS Word and spreadsheets in MS Excel, ability to use and maintain e-mail and calendars, ability to develop and maintain customized reports in MUNIS PR/HR system. Other Abilities Ability to take initiative, interpret and apply policies and procedures, be organized, be detail-oriented, ability to prioritize, meet timelines, set goals, implement changes, handle sensitive and confidential situations/information in a positive and proactive manner, work in a fast-paced environment, ask questions, give feedback and work independently, as well as within a team structured environment. Ability to interpret extensive variety of contractual language. The City of Sheboygan is an Equal Opportunity Employer. Why Work for Us? At the City of Sheboygan, we believe in taking care of our employees. That's why we offer a comprehensive benefits package that includes:

• Health, Dental, and Vision Insurances: Stay healthy and secure with our comprehensive insurance coverage.
• Annual Employer HSA Contribution: We invest in your well-being by contributing to your Health Savings Account.
• Employer Sponsored Clinic: Access convenient and affordable healthcare services through our dedicated clinic.
• Paid Time Off : Enjoy a healthy work-life balance with generous paid time off.
• Participation in the Wisconsin Retirement System: Plan for your future with our retirement savings program.
• Life Insurance: Base plan covered by the City.
• Paid Holidays: Eligible upon hire. Enjoy 10 paid holidays.
• And So Much More!

01 What payroll systems/software have you operated in previous employment? Required Question