Payroll Processor: (Account Clerk II) - Onondaga Community College - Onondaga Community College : Job Details

Job Description:

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for performing or supervising difficult and specialized clerical work, in maintaining and reviewing a complex set of financial accounts and records. An employee in this class is either responsible for maintaining a complex set of financial records or assisting a supervisor in the maintenance of these records, and in preparing complex and difficult financial and statistical reports. Assignments in this class are based on the complexity and difficulty of records kept the amount of independent judgement exercised and supervisory responsibility of subordinate staff. Work is performed with relative technical independence and is supervised and reviewed by an Administrative Superior in the verification of financial records and statements, and by annual auditing by local and state auditors. Supervision may be exercised over a small number of subordinate personnel. Incumbents may be required to successfully pass a background check. Does related work as required.

WHEN ASSIGNED TO ONONDAGA COMMUNITY COLLEGE:

* Collects and verifies time sheets for employees.

* Calculates overtime differentials.

* Enters new employee information into the payroll system.

* Processes garnishments.

* Creates and sends financial reports as needed.

* Resolves payroll discrepancies for employees and answers any employee inquiries.

* Reports to the Payroll Coordinator and assists as needed.

* Enters monthly leave accruals in the payroll system.

OTHER TYPCIAL WORK ACTIVITIES:

* Maintains or supervises the maintenance of accounts and general ledgers in the accounting section of an agency or department.

* Posts or supervises posting entries to cash books, general ledgers, appropriation ledgers, voucher ledgers and subsidiary journals.

* Receives remittances by mail, in person or from cashiers; verifies amounts; issues receipts and posts or supplies totals for posting in appropriate ledger.

* Posts or supervises posting of cash disbursements and reviews transactions for accuracy.

* Checks purchase orders and claims for payment; posts or supervises posting to appropriate ledger.

* Prepares ledger cards for machine or manual posting; checks accuracy of posting.

* Reconciles balances in various ledgers with comptroller's report i.e., disbursements and balances in appropriate codes.

* Prepares or supervises and assists in preparation of payrolls.

* Compiles figures for annual budget preparation, supplying statistics for supervisor or department head.

* May use a personal computer (PC) for filing or obtaining information.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

* Thorough knowledge of bookkeeping principles and practices.

* Thorough knowledge of setting up and balancing ledgers and accounts.

* Good knowledge of office procedures and practices.

* Ability to operate adding machines, personal computers (PCs), calculators and other office machines.

* Ability to make arithmetic computations rapidly and accurately.

* Ability to research financial records and prepare financial and statistical reports.

* Ability to plan, assign and supervise the work of subordinates.

* Ability to use common office equipment.

* Ability to train new employees in the use of office machines as well as in account-keeping procedures as adopted by the department and agency.

* Ability to apply bookkeeping principles to the setting up and maintenance of fiscal and accounting records.

* Ability to follow oral and written instructions.

* Ability to perform routine accounting transactions utilizing data processing systems.

Requirements:

MINIMUM QUALIFICATIONS:

* Two (2) years of account keeping work experience or its part-time equivalent, the major job function of which is the maintenance of financial accounts, which must have included reconciling and posting to ledgers, journals and other accounting records; or,

* Successful completion of 12 semester credit hours in accounting or an associate's degree in accounting from a regionally accredited college or university or business school or one accredited by the New York State Board of regents to grant degrees; or,

* An equivalent combination of training and experience as defined by the limits of (A) and (B).

Additional Information:

* CSEA position grade 7, anticipated salary is $48,528.00. This is a non-tested HELP position as identified by Onondaga County Civil Service. No test will be required and individual will begin a 52-week probation immediately.

* Onondaga Community College offers a generous and competitive benefits package including:

* New York State Local Retirement System (pension)

* Excellent health, dental, and vision insurance plans

* Onondaga Community College participates in the Public Service Loan Forgiveness program for eligible borrowers.

Application Instructions:

Please submit resume and cover letter to be considered. Three professional references are required, at least one of which must be a current or former supervisor. Finalists will be notified prior to references being contacted.

Please contact [email protected] for questions.