Salary: $74,903.00 - $103,684.00 Annually Location : Gresham Campus, OR Job Type: Full-time Job Number: 2025-00004 Division: Administration Department: Human Resources Opening Date: 07/10/2025 Closing Date: Continuous Job Summary and Responsibilities/Duties For best consideration, please submit application materials by July 28, 2025. We are currently hiring for two vacancies on our Payroll team! To view and apply to our Payroll Specialist position, please About the DepartmentMt. Hood Community College's Human Resources and Payroll team is dedicated to creating a supportive and inclusive environment where every employee can thrive. We provide a full array of Human Resources services and programs including Benefits, Employee and Labor Relations, Organizational Development, Payroll, Recruitment, and Total Compensation. Working as part of the HR and Payroll team provides a unique opportunity to hone your professional skills, join a positive and supportive team, and become a trusted partner in achieving the college's strategic goals. Job Summary Provides coordination and support for payroll processes and reporting, and acts as a liaison between payroll and other departments to navigate and implement shared processes. Assists in scheduling and organizing data inputs and processes between human resources and payroll to serve the college's employees, management team, and other stakeholders. Coordinates and verifies key data common to payroll and HR processes and applications, and assists the HRIS and Payroll manager with scheduling and production of processes and reports. Essential Duties
Provides direction and assistance to department staff regarding payroll processes. Remains up to date on changes to laws, regulations, and agreements relevant to payroll for College employee groups. Analyzes and reviews staff information to guarantee the right application of local, state and federal rules in all the states where operations are carried out. Recommends changes as needed to ensure compliance. Pays all payroll related taxes in accordance with local, state and federal regulations. Prepares quarterly and annual payroll tax reports, notice of adjustments, or other necessary information as required. Compiles relevant data from payroll, benefits, and financial databases and verifies accuracy and reconciles accounts. Reviews various payroll processing systems and controls. Implement improvements in procedures, controls or office operations. Assists with testing and implementations. Leads the development, documentation, implementation, and review of payroll policies and procedures. Develops and runs queries and analyzes and reconciles data to resolve payroll issues. Provides support for standard and ad hoc reporting and data requests. Maintains payroll and human resources tables within the payroll system, and makes recommendations for improvements. Processes requests for verifications of employment. Processes assigned payroll-related liabilities for payment. Responds to assigned internal and external audit requests. Coordinates the preparation of W-2s and 1094/1095s. Calculates pay for various employee groups and individuals assigned to multiple job classifications in strict accordance to union contracts, government wage and hour laws, and college policy. Additional Duties
Acts as the payroll representative in College meetings and committees as needed. Performs all other duties as assigned. Minimum and Desired Qualifications Minimum Qualifications
- Associate's degree in business, finance, accounting, or a related field
- Five (5) years of payroll experience
- Intermediate skills using Microsoft Excel
- Experience working with diverse backgrounds of the college's community, students and employees; demonstrated commitment to promoting access and diversity.
Equivalent combinations of education and experience may be considered. Desired Qualifications
- Certified Payroll Professional (CPP) or other nationally recognized payroll certification
- Bachelor's degree in business, finance, accounting, or a related field
Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs) Knowledge, Skills and Abilities Ability to:
- Provide expertise and support for the College payroll systems
- Troubleshoot and resolve software issues, functional user questions and HRIS payroll and college financial systems problems
- Process, input and extract a variety of simple-to-complex data, reports, records and related information into multiple databases
- Ensure maintenance, completeness and accuracy of payroll data
- Prepare and deliver a variety of technical payroll data, statistical and narrative reports. Participate in ongoing review and implementation of computerized payroll, time and attendance management systems
- Provide exemplary customer service in a courteous, prompt and efficient manner
- Learn and work with a variety of current and new software programs and hardware
- Work effectively and collaboratively in an ever-changing, multi-tasking, multi-deadline, environment
- Maintain current knowledge of local, State and Federal laws and best practices in payroll management and reporting
- Learn and adapt payroll systems to adopted collective bargaining agreements requirements
- Maintain confidentiality
- Develop effective training of payroll processes and procedures for a wide variety of audiences
- Work effectively and collaboratively with those contacted in the course of work
Knowledge of:
- Local, State and Federal laws, guidelines, regulations and reporting procedures, including IRS and Oregon codes and PERS regulations as they relate to employee payroll functions in a public agency.
- Computerized payroll database systems, word processing, and spreadsheets
- Governmental accounting relating to financial transactions, recordkeeping and reporting requirements
- Payroll operations process and procedural workflow analysis techniques
- Data collection, analysis and reporting techniques
- Elements of effective customer service
- Effective time management techniques
Working Conditions and Important Information Working ConditionsPLEASE NOTE: This is an on-site position. Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions. Salary: Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement. Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire. Important Information: MHCC only accepts applications through our online application system at For technical assistance, please call 855-###-####. Position subject to budget consideration and approval. Final candidates will be subject to a criminal background check as part of the employment process. MHCC does not provide visa sponsorship. Once a job applicant has accepted an offer of employment, they must provide documentation that demonstrates they are eligible to work in the United States. MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-###-#### and 105-###-####. Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215. If you are seeking this preference, appropriate documentation must be provided at the time of application. You may submit an electronic copy in the document upload area of the application in the section marked veterans' preference document, or fax to 503-###-#### or mail to Human Resources, Mt. Hood Community College, Gresham, OR 97030. If you do not have your documentation, you may request it through your Veterans' Administration Office. Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need. Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity. Mt. Hood Community College Classified Employee Benefit SummaryThe following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only - any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement. COLLEGE PAID BENEFITSHealth Benefit OptionsMHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). New employee Fringe Benefits are effective the first day of the month following date of employment. Available medical, dental and vision plans and rates are available on the MHCC intranet, under Human Resources/Benefits. MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy. If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month. Important Retirement Information: Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement. In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCC's policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year. Other College Paid Insurances
- Life Insurance=Coverage = $50,000
- Accidental Death & Dismemberment (AD&D) Coverage = $50,00
- Long Term Disability (LTD)
Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other income received by retirement benefits. Public Employees Retirement Plan (PERS) Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: Public Employees Retirement System - Tier One/Tier Two Hired by a PERS employer before August 28, 2003 and have an active account. Oregon Public Service Retirement Plan - OPSRP Hired on or after August 28, 2003 and do not have active account in the PERS Program. Tuition Waiver PlanThe College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived. Employee Assistance Program (EAP) MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life. The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees must get a referral from the EAP for each issue for services to be covered. Use of MHCC Swimming PoolFull-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes. VacationScheduling and Use of Vacation Leave Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee. All employees must request vacations to the employee's supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one (1) week in advance when requesting two (2) days or less. This advance notice requirement may be waived in the sole discretion of the employee's supervisor. R evised: 3/21/2025 A department may delineate specific periods during the year when, due to operational need, vacations may not be approved. Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation. If the delay results in an employee's accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution. The hours paid will be deducted from the accrued vacation time. Vacation AccrualsVacation time will begin accruing from the first day of employment with the College. Classified employees will accrue vacation on a monthly basis. The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months. Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee. An employee's total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate. Separation from EmploymentIn case of an employee's termination or resignation, accrued vacation pay will be included in the employee's last check except if the employee has not completed their probationary period. Sick LeaveAt the time of hire, employees will receive eighty (80) hours of sick leave. Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked. Sick leave will be available to employees as it is accrued. Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked. Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked. Holidays The term holiday means each of the following days: Any other day observed by the College as a legal holiday. If a holiday falls on Saturday, Friday will be a paid holiday. If a holiday falls on Sunday, Monday will be a paid holiday. Additional InformationDetailed information regarding all Classified Employee benefits are available in the Classified Bargaining Agreement. 01 Do you have an Associate's degree in business, finance, accounting, or a related field?
- Yes
- No
- I believe I have a combination of education and experience to meet this requirement.
02 Do you have at least five (5) years of payroll experience?
- Yes
- No
- I believe I have a combination of education and experience to meet this requirement.
Required Question
