Payroll Benefits Administrator - Supreme Talent : Job Details

Our client, a manufacturer and distributor of medical equipment, is seeking a Payroll and Benefits Administrator to oversee payroll processing and benefits administration for approximately 400 employees across multiple locations.

This role is essential to ensuring accurate and timely payroll, regulatory compliance, and effective communication of employee benefits.

The ideal candidate will thrive in a fast-paced, highly regulated environment and bring prior experience in manufacturing or similarly structured industries. This position requires a high level of confidentiality, precision, and the ability to work independently while collaborating across departments.

Responsibilities:

Payroll Administration:

• Process biweekly payroll for hourly, salaried, and shift-based employees.
• Maintain and audit timekeeping records, ensuring accuracy of hours, PTO, and shift differentials.
• Manage payroll changes including new hires, terminations, bonuses, garnishments, and deductions.
• Ensure compliance with federal, state, and local payroll tax laws and wage/hour regulations.
• Partner with Finance to reconcile payroll and support journal entry reporting.
• Troubleshoot payroll discrepancies and resolve issues in a timely manner.

Benefits Administration:

• Serve as the primary contact for employee benefit programs including medical, dental, vision, life, disability, 401(k), HSA/FSA, and COBRA.
• Conduct benefits orientation and enrollment for new hires; assist with ongoing changes and annual open enrollment.
• Process and reconcile monthly benefits invoices to ensure accuracy.
• Coordinate ACA filings, non-discrimination testing, and annual plan audits.
• Educate employees on benefit options and assist with inquiries and troubleshooting.
• Support internal and external audits, including 401(k) and payroll-related audits.
• Monitor and implement changes related to payroll, benefits, and labor compliance (e.g., FLSA, ERISA, HIPAA).

Requirements:

• Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or related field.
• 5–7 years of experience administering payroll and benefits for 300+ employees; manufacturing experience strongly preferred.
• Solid understanding of payroll tax regulations, FMLA, COBRA, ACA, and ERISA.
• Proficiency in payroll/HRIS systems such as ADP, Paycom, or Workday.
• Strong Excel and reporting skills; ability to analyze data and spot errors quickly.
• Excellent organizational, interpersonal, and communication skills.
• High level of confidentiality and attention to detail.
• Ability to work independently and manage multiple priorities effectively.

Preferred Qualifications:

• Certified Payroll Professional (CPP) or PHR/SPHR designation.
• Experience supporting multiple shift schedules or union/non-union environments.
• Knowledge of medical device industry quality and compliance requirements (e.g., FDA, ISO) is a plus.

Location: Elyria OH Salary: $95K - $100K

Compensation: $100,000 per year