Payroll Assistant - All City Management Services : Job Details

PAYROLL ASSISTANT All City Management Services has an immediate opening for a self-motivated and reliable individual to join our team as a full-time Payroll Assistant. RESPONSIBILITIES:

• Works under the direction of the Payroll Manager and Team Lead.
• Assist Payroll Specialist to complete tasks associated with the processing of payroll for assigned departments. Not limited to but including the input and verification of the following: new hires, E-Verification, terminations, status changes, tax changes, deductions, direct deposits, work summary data, matrix update, pay rate changes, retroactive adjustments, DOJ reimbursements, address changes, Certification training information, filing, and audit payroll reports each payroll cycle to ensure accuracy.
• Work cooperatively with the Payroll Specialist, Operations Manager, Assistant Operations Managers, Area Supervisors, Accounting, Staff and Crossing Guards jointly to respond, research, and resolve inquiries/issues.
• Performs administrative tasks not limited to but including processing new hire paperwork, background checks, processing Requests for Checks, Leave of Absences, and scanning/ filing all documents pertaining to the employees.
• Data Entry to create, update, and/or verify forms or data records.
• Assist with client pricing, client billing summaries and invoicing as needed.
• Answer Telephones.

EXPECTATIONS:

• Ability to handle phone calls from employees in a professional manner.
• Ensures that payroll processing, timekeeping and data entries for assignments are performed at company standards and meet all company timelines.
• Demonstrate the job knowledge and skills essential to effectively process payroll and billing in its entirety.
• Consistently complete assigned duties in a professional manner in order to meet established deadlines.
• Implement the appropriate solutions in a timely manner when solving problems for customers and employees.
• Open to change and be able to adapt performance to meet the requirements of a changing work environment.
• Demonstrate the willingness and ability to work well with others and handle constructive criticism.

COMPETENCIES:

• Analytical and problem-solving skills with the ability to handle multiple tasks.
• Microsoft Excel, Microsoft Word, Microsoft Office, systems, and database/query skills.
• Must demonstrate time management and organizational skills.
• Must be self-motivated and dependable.
• Must demonstrate good oral and written communication skills.
• Ability to work well under pressure.

WORK ENVIRONMENT

• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers.

PHYSICAL DEMANDS

• This is largely a sedentary role; however, some filing and minor lifting up to 15 pounds may be required.

COMPENSATION

• $18.00 to $22.00 per hour. Eligible for end of year bonus, 401K and other benefits.

ABOUT ACMS: ACMS is the largest School Crossing Guard Company in the nation. With over 33 years of experience, we currently serve over 275 cities, school districts, and police departments. We are 100% dedicated to the safety of children as they walk to and from school every day. ACMS is committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws.