Part-Time Receptionist - ESS : Job Details

Part-Time Permanent Receptionist An ESS permanent clerical personnel provides administrative and other support to ensure the effective and efficient operation of the office or department and promotes a safe and orderly environment for students. Permanent clerical personnel are also known as secretaries, clerks, administrative assistants, and receptionists. Act as Receptionist at building entrance. Provide a presence at the front desk to greet visitors, answer phones, perform clerical work, and open/close the building. As a member of the IU operations team, the Front Desk Receptionist works closely with the Supervisor of Facilities Services to ensure the efficient operation of our building, programs, and events. Responsibilities Arrive and be in place by scheduled time. Remains available at the front desk during shift. Operate electronic phone system. Answer & direct all incoming calls. Able to communicate information concerning IU programs, services & staff to the public in a professional manner. Review room setups for the day & communicate any changes or discrepancies to day shift maintenance technician. Greet & direct all visitors entering the building. Sign in and badge visitors and vendors as needed. Process incoming mail and prepare outgoing mail for daily pick up by Bucks IU courier service. Works with other IU personnel to ensure the safety and welfare of all students, staff, and visitors, by ensuring all safety practices are upheld. Assist in the booking of conference rooms for internal and external user groups. Maintain all equipment and resources located at the front desk. Model professionalism and nondiscriminatory practices in an educational environment, supporting the philosophy, policies, and goals of the Bucks IU. Communicate effectively in oral and written form, maintaining clear and organized files and records. Develop a positive rapport with students, parents, teachers, staff, alumni, and vendors. Other Duties: This position description does not express nor does it imply that the above duties are the only duties to be performed by the incumbent(s) in this position. Additional duties may be assigned by the Administrator of the department, as needed, to adapt to the changing needs of the organization. Supervisory Responsibility: N/A Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Position Type/Expected Hours of Work: This is a part-time position on an as-needed basis. Hours are dependent on the needs of the Bucks IU. Hours may be scheduled during the early morning, evening and/or weekends as needed. QualificationsEducation and Experience: High School Diploma or equivalent preferred; OR at least 3 years related experience in administrative or receptionist roles; OR equivalent combination of education and experience. Knowledge, Skills, and Abilities: Proficiency in utilizing technology. Excellent organizational and interpersonal communication skills. Excellent verbal and written communication skills. Ability to interact with individuals at all levels of the organization. Composure under stressful situations. CPR Certification and Blood Borne Pathogen Training is preferred. Work Authorization/Security Clearance (if applicable): Citizenship or work authorization to work in the United States required. EEO/AA/VEVRAA Employer: The Bucks IU is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Bucks IU does not discriminate on the basis of disability For frequently asked questions, click here . About ESS As leaders in the education staffing space since 2000, ESS specializes in placing qualified staff in daily, long-term, and permanent K-12 school district positions including substitute teachers, paraprofessionals, and other school support staff. Over the last 23 years, we have innovated education staffing to provide dynamic solutions to school districts and professional opportunities to passionate educators. Our team serves over 5 million students with a pool of 92,000 substitute and permanent employees throughout 34 states. Internally, the ESS team is comprised of 650 individuals with a passion for education working together to ensure our 900 partner districts experience valuable education every day. We provide our employees with the ability to work in school districts across the country in addition to benefits, comprehensive training, flexible work schedules, and professional development. ESS Diversity Statement ESS continuously works to create an environment where all its employees - regardless of race, ethnicity, religion, gender, sexuality, age or abilities - can work to the fullest of their potential in a fair and welcoming space. Believing that a diverse company is more innovative and successful, we have embraced diversity to ensure that we are empowered to make sure that Every day counts for our employees, the students, and the schools we serve nationwide. ESS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. INDPA1