Part-Time Human Resources Coordinator - Hannibal-LaGrange College : Job Details

Department: Business Office Division: Business and Finance

Number of hours per week for which this position is budgeted: 25-30 Flexible

Number of weeks per year for which this position is budgeted: 52

Reports to: Dean of Business Exempt Non-Exempt _X

POSITION SUMMARY

The Human Resources Coordinator works out of the Business Office and is responsible to the Dean of Business. The position is part-time and does not offer benefits. Employee must possess a vibrant, personal Christian faith including a clear testimony of Christian conversion and be actively involved in an evangelical, preferably Southern Baptist, church.

DUTIES AND RESPONSIBILITIES

• Maintain Employee Directory, job openings on the HLGU website and job applications.
• Monitor compliance with federal, state and, local laws (i.e. FLSA, FMLA, etc)
• Annual update to employees about on campus and community benefits.
• Consult with administrators on sensitive personnel issues (e.g. discipline, hiring, promotions, performance, behavior, attendance, etc.).
• Maintain library of job descriptions for each employee position.
• Administer tracking and recognition of employee time of service.
• Update Employee Handbook policies and procedures.
• Process reports including but not limited to: IPEDS and Work Comp Audit.
• Submit quarterly complaint reports for WIOA.
• Complete yearly WIOA audit (Work with VPAA and Student Accounts Manager).
• Administer and facilitate a variety of personnel policies, processes, performance appraisals and employment agreements (e.g. employment contracts and compensation).
• Facilitate onboarding and offboarding of all employees.
• Facilitate onboarding and offboarding of benefits.
• Work with vendors and research health insurance options as needed annually.
• Investigate, prepare and file Workers Compensation reports.
• Organize and implement New Employee Orientation.
• Organize and implement Employee Appreciation Events.
• Conduct annual workers compensation audit.
• Coordinate applications for the Tuition Exchange Program, CCCU, and TWEP.
• Facilitate and conduct CCCU survey.
• Distribute and process annual departmental Functional Area Assessments.
• Provide written/verbal verification of employment to all outside requests.
• Process Unemployment claims
• Manage and maintain the Graduate Assistant Program.
• Coordinate and process Graduate Assistant contracts and tuition concession.
• Ensure all new hire paperwork and tax forms are updated each year on January 1.
• Assist Dean of Business with the annual audit and prepare any request needed from the Human Resources Office.
• Attend quarterly TELO training
• Work diligently with departments who request information about HLGUs Strategic Plan.
• Work heavily and diligently with the Payroll Coordinator to ensure all benefits and payroll is accurate.

Other

• Employee Title IX Coordinator.
• Clery/VAWA committee member.
• Biennial Review Committee Secretary
• Liaison for Tuition Exchange Programs.
• Coordinate with Public Safety to increase employee awareness through events.
• Type memos, documents, and email correspondence as needed.
• Assist other Business Office employees on time-sensitive projects.
• Other duties as assigned.

DEPARTMENTAL RELATIONSHIPS

• Work with Faculty and Staff on benefit questions and wellness concerns.
• Work with Public Relations to announce job vacancies and website updates.
• Work with all departments in regard to benefit questions.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of higher education is preferred.
• Very attentive to detail.
• Working knowledge of computers and the ability to learn new programs.
• Good interpersonal and communication skills.
• Values consistent with the mission and purpose of Hannibal-LaGrange University.
• Affirm and abide by the standards of employment on the back of the HLGU application and in the employee handbook.

EDUCATION, EXPERIENCE, AND TRAINING

• Bachelors degree is required, HR experience preferred.
• Experience and proficiency in Microsoft Word, Excel, Microsoft Teams, OneDrive, and Outlook.

To apply, please submit an application, including a cover here.

* This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. HLGU reserves the right to revise or change job duties, required skills, or qualifications as the need arises. This job description does not constitute a written or implied contract of employment. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.