Part Time HR Coordinator - Task Force Tips : Job Details

Make a real impact in a place where people matter. We're looking for a friendly, detail-oriented Part-Time HR Coordinator to help us support and grow our team. In this role, you'll be the go-to person for a variety of HR functions - from welcoming new hires to keeping our records accurate and helping employees get the resources they need. You'll work closely with our HR Generalist and Director of HR to ensure everything runs smoothly while fostering a positive, people-first workplace. Task Force Tips, LLC. is an established manufacturer of firefighting equipment based in Valparaiso, IN. Our continuous improvement process ensures we help first responders save lives and protect property more safely and effectively than the day before. TFT is part of Madison Industries, one of the largest and most successful privately held companies in the world. What You'll Do

• Recruitment & Onboarding - Post job openings, schedule interviews, coordinate with staffing agencies, prepare orientation packets, and make new hires feel welcome from day one.
• Employee Records - Keep personnel files accurate, organized, and compliant.
• Benefits & Payroll Support - Help employees with benefits questions, assist with payroll data entry, and maintain documentation.
• Compliance & Policies - Support compliance with employment laws, update policies, and keep our employee handbook current.
• Employee Engagement - Assist with company events, team activities, and general employee support.
• Training Coordination - Schedule training sessions, track attendance and certifications, and gather feedback.
• General HR Support - Lend a hand with reports, audits, scheduling, and other HR projects as needed.

What We're Looking For

• Previous administrative, HR, or office support experience preferred (HR experience a plus).
• Strong organization skills and attention to detail.
• Ability to handle confidential information with professionalism.
• Good communication skills and a friendly, approachable demeanor.
• Comfortable using HRIS systems and basic office software.

ESSENTIAL DUTIES & RESPONSIBILITIES (Including but not limited to):1. Recruitment & Onboarding Support

• Post job openings and assist with candidate screening and interview scheduling
• Coordinate with external staffing/temp agencies as needed
• Prepare and maintain onboarding materials and new hire orientation packets
• Conduct onboarding tasks including pre-employment screenings and ID badge issuance
• Enter and maintain employee data in HRIS; audit for accuracy

2. Employee Records & Leave Management

• Maintain accurate personnel files (digital and/or physical)
• Assist with processing and tracking FMLA, leaves of absence, and workers' compensation claims
• Ensure confidentiality and compliance in all documentation

3. Payroll, Benefits & Compensation Support

• Assist with benefit enrollments, questions, and documentation
• Support payroll data entry and timesheet verification
• Help process unemployment claims and maintain related documentation

4. HR Policy, Compliance & Support

• Support compliance with federal, state, and local employment laws
• Assist with implementation and communication of policies and procedures
• Help maintain and update employee handbook and HR documentation

5. Employee Engagement & Relations

• Support employee engagement initiatives and events
• Serve as a point of contact for basic HR-related employee inquiries
• Assist in addressing issues related to conduct, policies, and general workplace concerns

6. Training & Development

• Coordinate training sessions and maintain training logs
• Send reminders, collect feedback, and track certifications where applicable

7. General HR Support

• Provide support to the HR Generalist and Director of HR as needed
• Help with reports, audits, or other special projects
• Manage calendars, assist with scheduling, and maintain HR supplies and tools
• Other duties as assigned.

REQUIRED SKILLS/ABILITIES: Bachelor's degree in Human Resources or Business or related field is required. Two or more years proven success in an HR role preferred, manufacturing a plus. Experience with recruitment preferred. Knowledge and understanding of company group benefit programs and employment-related laws and regulations preferred. Ability to plan and prioritize while zeroing in on what is important. Ability to inspire and motivate others through passion and enthusiasm. Must be humble and mission driven with a bias for action while maintaining integrity. Demonstrate a positive, welcoming, Above & Beyond attitude. Resourceful and goal-driven mindset with a strong attention to detail. Excellent analytical and conflict resolution skills in a fast-paced environment. Ability to act with integrity, professionalism and a high level of confidentiality while communicating effectively with all levels of the organization. Preferred knowledge of Human Resource Information Systems (ADP Workforce Now or other ATS applications Intermediate to advanced knowledge and abilities in computer/technical proficiency (Microsoft Excel, Word, Powerpoint, and Outlook) Ability to conduct training or speak to small or large groups of people. Ability to work flexible schedule including evenings and weekends as necessary to meet the needs of the business. PART TIME: Monday, Wednesday, Friday 8:00 AM - 5:00 PM. Must be flexible with early start time on orientation days.