Part-time Administrative Assistant, Upward Bound - WITTENBERG UNIVERSITY : Job Details

About Wittenberg University: In surveying the grounds of what is now Wittenberg University, the Rev. Ezra Keller, the college's first president and founder, remarked: This is a lovely spot for a literary institution. Today, that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio, with architecturally distinctive structures that embrace Wittenberg's past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professors, engaging classroom experiences, service opportunities, and valued athletics traditions, Wittenberg is home to 1,500 students, 60 majors, minors and special programs, three graduate programs, and 25 varsity sports. Job Description: The Upward Bound program at Wittenberg University is inviting applications for the position of Administrative Assistant to provide administrative, programming, and project support to the staff of the TRIO Upward Bound program. This is a part-time, 12-month, entry-level, support staff (non-exempt) position, working no more than 19 hours per week. Essential functions include but are not limited to:

Establish and maintain organized files and records, gather and enter data in files and databases.

Serve as the primary point of operational and administrative contact for both internal and external constituencies.

Organize, schedule and facilitate meetings, conferences and special events as requested (i.e. reserve venues, prepare and distribute materials, arrange catering).

Assist with course scheduling each summer as directed by director and/or assistant director.

Assist in managing department budget lines as directed by director (i.e. order supplies, verify and submit invoices and check requests).

Assist program assistant director in recruitment of prospective students (i.e. coordinate department communications, monthly newsletter, produce and distribute marketing materials, maintain applicable webpages and social media accounts, coordinate student visits and recruitment events with the Assistant Director).

Assist in hiring and supervision of department student worker(s).

Maintain applicable alumni records, career information, parent advisory board information and workshop topic information and disseminate as requested.

Create, compose and edit administrative correspondence and documentation, prepare a variety of technical, statistical, financial and narrative reports, letters and other written material related to the program.

Maintain relationships with leaders in the Business Office, Registrar Office, Police Division, and other campus departments. Provide communication links / liaison between the program and the Wittenberg community.

When necessary, assist in maintaining student records.

When necessary, gather data, produce and submit reports for department Annual Performance Report.

When necessary, transport students to various workshops and tutorial sessions.

Perform other relevant duties as assigned such as special projects, programs, developmental activities, etc.

Requirements:

• A minimum of a high school diploma or equivalent (GED).
• 1-3 years of significant clerical skills.
• Working knowledge and experience using Microsoft Office software, specifically proficient in the use of Outlook, Word, Excel and PowerPoint with the ability and desire to learn additional software applications as necessary.
• Demonstration of excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously with frequent interruption.
• Experience in working with low-income and first-generation students.
• A valid driver's license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures.

Additional Information: Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website. Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies. The successful candidate will demonstrate support for community and belonging as well as participate in maintaining a respectful, positive work environment. Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related). For this position, we are unable to sponsor candidates for work visas. Wittenberg University participates in E-Verify to confirm authorization to work in the U.S.