Part-time Administrative Assistant - 20-25 hours/week - Ultimate : Job Details

Job DescriptionA well-established organization in Burnsville is seeking a professional and detail-oriented Office Administrator to support daily operations and ensure smooth office functionality. This is a fully onsite role that requires a proactive and organized individual with strong communication and technical skills.Key Responsibilities:

• Welcome and assist visitors in a courteous and professional manner
• Answer and direct incoming calls with polished phone etiquette
• Coordinate and manage the office calendar, including scheduling appointments and meetings
• Handle general administrative tasks such as data entry, filing, and ordering office supplies
• Maintain and restock office beverage stations
• Process incoming and outgoing mail and packages (USPS, FedEx, UPS)
• Ensure the office and kitchen areas remain clean, organized, and presentable, including dishwashing duties
• Attend monthly manager meetings and accurately record meeting minutes
• Assist with special projects and provide additional administrative support as needed

Technical Skills & Software Proficiency:

• Comfortable using Microsoft Outlook, including managing emails and attachments
• Proficient in Microsoft Word and Excel (including basic formulas and formatting)
• Skilled in performing Mail Merge tasks

Ideal Candidate Will Have:

• Strong organizational skills and the ability to take initiative without constant supervision
• Proficiency in Microsoft Office, particularly Excel
• Excellent verbal and written communication abilities
• High attention to detail and the capacity to multitask effectively
• A strong sense of urgency and accuracy when completing assignments
• The ability to remain calm and exercise sound judgment under pressure

Additional Information:

• Pay: $20-22/hr.
• Schedule: Part-time - 4 days per week (Mon - Thurs), 5-6 hours per day
  • 8am - 2pm, 9am - 3pm, etc.
• Location: 100% in-office
• Type: Contract-to-hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Job Reference: JN -062###-####89