Paralegals and Legal Assistants - Nexus Staff : Job Details

Job Title: Paralegal and Legal Assistant Employment Type: Contract Work Hours: 37.5 hrs./week Work site: 100% OnsiteLocation: 207 Genesee Street Utica, NY 13205 Job Duration: 6 Months Closing: 03/01/2024. Minimum Education:

• Completion of a Technical Degree/Certificate Program preferred

Work Experience:

• Experience in legal or administrative roles preferred
• Familiarity with legal procedures and terminology

Job Duties:

• Perform a key support role, assisting and supporting attorneys by organizing administrative activities and directing information flow in the office.
• Help establish work procedures or schedules and assist in monitoring the daily work of clerical staff.
• Maintain office filing systems and assist attorneys with case file organization.
• Provide training and orientation to new staff on administrative and legal support responsibilities.
• Learn and become proficient with NYMatters database for retrieving information and generating reports.
• Assist with data-keeping, opening and closing files, and managing paper and electronic filing systems.
• Communicate with attorneys, stenographers, and client agencies regarding scheduling and administrative arrangements.
• Maintain scheduling and event calendars, assist attorneys in managing deadlines and commitments.
• Assist with travel arrangements and create/submit travel expense reports.
• Order and distribute supplies.
• Perform various clerical duties such as answering phones, greeting visitors, operating office equipment, managing mail, producing correspondence, and filing.
• Learn and apply legal concepts, assist in the production of legal documents, and perform e-filing, physical filing, and document serving.
• Proofread legal documents for accuracy and completeness.

Preferred Skills:

• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to learn and use NYMatters and other internal programs/software
• Strong written and verbal communication skills
• Organizational and time management skills
• Attention to detail and accuracy

Misc. Information:

• On-site position with hours from 8:30 am to 5:00 pm, Monday to Friday (one-hour unpaid lunch break).
• Free public parking available nearby; paid parking options provided.
• No useful public transportation in the area, showing up and dependability are the key due to limited transportation options.
• Interviews preferably conducted in-person, but virtual interviews can be accommodated.
• Training will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.