OR Scheduling Clerk G6 - Kaiser Permanente : Job Details

Job Summary:

This position supports Interventional Services providing clerical assistance and scheduling for Surgical Services supporting multiple service lines.

Essential Responsibilities:* The OR scheduler must be able to efficiently and effectively use the resources surrounding operative events, by accurately and timely scheduling of cases, personnel, and materials according to policies, procedures, and guidelines.* Must review perioperative/ procedures, to identify any gross inaccuracies and missing data elements.* Checks daily schedule for completeness and accuracy.* Verifies discrepancies and coordinates changes to manager.* Prepares daily schedule according to established policy, makes copies, and distributes to designated departments. Secures patients' charts and prepatory exams, i.e. history and physicals, lab, x-rays, previous procedure reports, EKGs, consents, etc.* Performs specific scheduling functions within case blocks, using KASIS, CIPS, moving cases from the case depot, rescheduling cases, editing cases, and maintaining wait lists.* When scheduling, includes turnaround times and case lengths.* Works closely with surgeons, OR Scheduling Administrators, department Medical Assistants, Surgeons, and other Surgery Schedulers as needed.* Reconciles cases completed with computer scheduling systems.* Answers telephone, communicates schedules, schedule changes, add-ons to physicians, charge nurse, coordinating nurse, and other staff/ departments as necessary.* Knows when to seek additional information, prioritizes, and performs several functions simultaneously and on a consistent basis.* Originates department downtime procedures when necessary.Grade 6

Basic Qualifications:

Experience

• 5 years of Customer Service required.

Education

• N/A

License, Certification, Registration

• N/A

Additional Requirements:

• Demonstrates satisfactory competence in computer data entry systems similar to those used with Kaiser Permanente, or proficiency in work processing applications.
• Must have a working knowledge of PC's and ability to navigate in a Windows environment.
• Basic knowledge of office equipment (fax machine, copy machine, scanner).
• Ability to speak clearly, read, write and thoroughly understand English. Ability to learn and follow policy and procedures.
• Previous experience with procedure scheduling in either the Operating Room, Clinic, or Procedural area preferred. Knowledge of surgical/ procedure supplies and equipment needed to be ordered.

• Skills Testing: MS Office, Typing 30 WPM, Medical Terminology.

Preferred Qualifications:

• Previous procedural/surgery scheduling experience preferred.

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