Operations Coordinator - Islamic Food Bank of Toledo : Job Details

The Islamic Food Bank is seeking a highly motivated and organized Operations and Administrative Coordinator to join our team. This full-time, multifaceted role works closely with the Executive Director, providing essential support in daily administration, logistical operations, and warehouse management. If you are a proactive individual with a passion for serving the community and possess excellent organizational skills, we encourage you to apply.

Reports To: Executive Director

Job Summary:

The Operations and Administrative Coordinator is a pivotal role responsible for ensuring the smooth and efficient day-to-day operations of the Islamic Food Bank. This position provides comprehensive administrative support to the Executive Director, manages essential pick-ups and drop-offs, and plays a key role in the organization and maintenance of the warehouse. The ideal candidate will be adaptable, detail-oriented, and capable of managing diverse responsibilities in a dynamic environment.

Key Responsibilities:

• Administrative Support:
• Serve as a primary support person for the Executive Director, handling scheduling, correspondence, data entry, and other administrative tasks as needed.
• Maintain organized filing systems (physical and digital) and ensure easy access to important documents.
• Assist with preparing reports, presentations, and other communications.
• Handle incoming calls and emails, directing inquiries appropriately.
• Logistics and Transportation:
• Coordinate and execute pick-ups of food by community partners.
• Ensure safe and timely transportation of goods, adhering to all relevant regulations and food safety guidelines.
• Maintain accurate records of all pick-ups and drop-offs.
• Warehouse Operations and Organization:
• Coordinate with volunteer warehouse workers and assist as needed.
• Support inventory management, including tracking stock levels and assisting with rotation of goods.
• Coordinate and lead volunteer activities located at the warehouse.
• Operate warehouse equipment safely (e.g., pallet jacks) after receiving proper training.
• General Support:
• Collaborate with other staff members and volunteers to achieve organizational goals.
• Assist with special projects and events as assigned.
• Maintain a professional and positive attitude, representing the Islamic Food Bank in a respectful manner.
• Coordinate outreach activities.

Qualifications:

• Associate's degree or equivalent; bachelor's degree preferred.
• Proven experience in an administrative support role, preferably within a non-profit or warehouse environment.
• Valid driver's license and a clean driving record are essential.
• Ability to lift and move heavy objects (up to 50 lbs.) regularly and perform physical tasks associated with warehouse work.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Ability to work independently with minimal supervision and as part of a team.
• A strong commitment to the mission and values of the Islamic Food Bank.
• Flexibility to work occasional evenings or weekends for special events or urgent needs.

Compensation:

• $17-$20/hour, commensurate with experience.
• Mileage reimbursement.

To apply:

Email resume and cover letter to [email protected] with email title “Operations Coordinator Application – Your Last Name”.