Onboarding Specialist - Roseberry Recruiting : Job Details

Onboarding Specialist

$26-$28/hour

Full-time

Onsite in El Cajon, CA (92020)

Direct Hire Opportunity

Job Summary

Our client is hiring an Onboarding Specialist who is responsible for managing the candidate and new hire experience from interview scheduling through onboarding. This includes ensuring timely and consistent communication with candidates, supporting hiring managers with accountability in interview and hiring timelines, and managing onboarding logistics up to the first day of employment. The Onboarding Specialist plays a key role in delivering a positive, efficient experience for new hires and supporting hiring managers in aligning with recruitment processes and standards.

Tasks, Duties, and Responsibilities

• Own the applicant process from interview scheduling through the first day of employment, ensuring seamless communication and support throughout.
• Collaborate with hiring managers to maintain timely feedback, consistent communication, and follow-up with candidates, utilizing Paycom/UKG for tracking and updates.
• Conduct new hire orientation sessions and ensure completion of all onboarding documents in compliance with state and federal regulations, including I-9 and DHS guidelines.
• Knowledge in HR audits and compliance regulations for state and federal agencies.
• Track metrics to identify hiring and process trends.
• Provide guidance and support to hiring managers on interview scheduling, timely candidate feedback, and consistent candidate communication.
• Ensure compliance with confidentiality, privacy laws, and HIPAA guidelines in all recruitment and onboarding documents.
• Oversee background checks and drug screenings, facilitating communication between departments and candidates.
• Interpret and apply policies in line with the employee handbook and federal/state regulations, providing information to hiring managers and candidates as needed.
• Communicate any process or policy updates relevant to new hires and hiring managers, ensuring clarity in procedures and expectations.

Knowledge, Skills, and Education

• Must have 2-3 years of experience onboarding new hires in a human resources or talent acquisition focused position.
• **Experience with new hire onboarding in a healthcare organization HIGHLY preferred
• HR-specific training or certifications, such as a SHRM/HRCI certificate.
• Strong background in handling HR paperwork, such as I-9 verification, and a basic understanding of employment compliance requirements.
• Professional communication skills, both oral and written, with the ability to engage effectively with internal and external stakeholders.
• Proficiency in MS Office (Outlook, Word, Excel) and experience with applicant tracking systems, specifically Paycom.
• Strong organizational skills, high attention to detail, and a sense of urgency with the ability to manage multiple tasks simultaneously in a fast-paced environment.