On-Call Office Assistant - Noblis : Job Details

Responsibilities

Noblis MSD is seeking an On-Call Office Assistant in San Diego. This is a fully on-site role.

Working under minimal supervision, you will be responsible for manning the reception area, mail and shipping services, local support of the industrial security program, office supply and customer material purchasing requests, travel planning and travel reimbursement, government contract administrative support, receiving, and overall facilities management. Directing and coordinating office services and related activities such as conference rooms and office events is also required. You will help manage and track office procurements to maximize utilization of services and equipment within operating budgets. You will also be responsible for new hire check in, badging, arranging internal office moves and providing arrangements for office meetings and location functions.

Responsibilities:

• Manage the reception area to greet visitors, ensuring effective communications both internally and externally to maintain a professional image

• Provide overall administrative activities including purchase requests, receiving office supplies, inventory and maintenance of office supplies, mail, and incoming/outgoing packages and tracking

• Provide travel related support, including reconciliation of billing, credit card statements and submitted expense reports; supporting executives with reservations and expense report submission; coordinating arrangements and ensuring timely submission of expense reports following the established travel policy in a timely manner and 100% error free

• Perform local administrative functions for the Noblis MSD DoD industrial security program under direction of FSO

• Assist with security processes, including visitor processing and security badges for newly hired employees, with a goal to complete security training

• Provide meeting management support, including conference room scheduling, food arrangements, etc.

• Effectively interact with counterparts at other locations, including participation in corporate initiatives such as charity, wellness events and other company and office wide events/requirements

• Support location activities associated with New Hire Orientations

• Coordinate the maintenance of office equipment including copier, fax machine, etc.

• Participate with the corporate Crisis Management Team to establish and maintain physical security, contingency plans and emergency response

• Be responsible for the facility's day-to-day operations (such as distributing and tracking building access keys and back-up to security access cards, government badges, etc.)

• Prepare standard government forms and reports for the FSO and local management

Required Qualifications

High School Diploma

• Strong presence, and communication and interpersonal skills are required

• Able to work seamlessly with remote location offices and personnel

• Proficient with MS Office suite and have strong business communication skills including formal letters, email and text

• Working knowledge of mail and freight processes such as postage machine, FedEx and UPS

• Demonstrably strong planning and organizational skills

• Computer experience and intermediate literacy in MS Office Suite, specifically MS Word and Excel, as well as data entry into accounting and travel systems

• US Citizen

Desired Qualifications

• At least 6 months of experience in an admin role.

Overview

Noblis ( and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us (

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards ( . Noblis maintains a drug-free workplace.

• Remote/hybrid status is subject to change based on Noblis and/or government requirements

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us ( .

EEO is the Law ( | E-Verify ( | Right to Work (

Total Rewards

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits ( page on our Careers ( site.

Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package.

Posted Salary Range

USD $20.91 - USD $32.67 /Hr.