Office Specialist - Part-time - Douglas County, NV : Job Details

Salary: $23.79 Hourly Location : Public Works - Minden, NV Job Type: Part Time Job Number: 25/26-00008 Department: Public Works Admin Opening Date: 07/29/2025 Closing Date: 8/12/2025 4:00 PM Pacific DESCRIPTION This position will be 19 or less hours weekly/no benefits. **Applications are reviewed on a regular basis and hiring may occur early in the recruiting process. Individuals are encouraged to apply immediately. ** Responsible for performing a wide variety of difficult, technical, complex or specialized office support to various County and related local government offices. ESSENTIAL FUNCTIONS

• Assists general public, customers and staff in person, over telephone and by email; answers inquiries, provides general direction related to plan reviews and inspections, receives and attempts to resolve complaints, explains policies, procedures and proper use/completion of department forms.
• Performs difficult, complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.
• Manages databases and/or spreadsheet files and to develop special report formats.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Organizes, maintains and purges various departmental files.
• Prepares and composes correspondence, reports, forms, contracts and specialized documents; may provide secretarial support on a relief basis.
• Proofreads and checks materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
• Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
• May train and direct the work of temporary staff for special projects or programs.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and Experience: High School diploma AND two (2) years of general administrative support experience; OR an equivalent combination of education, training and experience. Required Knowledge and Skills Knowledge of:

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

Skill in:

• Performing technical, specialized, complex, difficult or technical office support work.
• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective work relationships with staff, coworkers, and the public.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

• None

PHYSICAL DEMANDS & WORKING ENVIRONMENT: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. CONDITIONS OF EMPLOYMENT:

• Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
• Employment is contingent upon successful completion of background/screening.
• Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.

Overview of Douglas County Benefits Disclaimer: Douglas County provides benefits to full time employees. Benefits are prorated for some part time positions (depending on job). Some part time positions may provide no benefits.No Nevada State income tax.Retirement - Public Employees' Retirement System of Nevada Douglas County contributes 33.50% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement. Deferred Compensation Plans - Employees can participate in the VOYA Retirement Plans, which is funded by the employee. Paid Leave 12 paid holidays per year. Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year. Administrative leave of 5 days or 3 days annually applies to some positions. Please refer to our leave policies or relevant labor agreement for more information. Health Insurance The County has rich benefits plans to choose from: Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include: prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance. Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position. For more detailed information on the Health Insurance you may refer to our website located at: for more information. Compensation Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations. The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year. The COLA will be up to 5% depending on the CPI each year. Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program. 2024 01 What is your highest level of completed education?

• High School or GED
• Associates/Vocational Degree
• Bachelor Degree
• Master's Degree
• Other Related Degree
• None of the Above

02 How many years of general administrative support experience do you possess?

• No experience
• Less than 2 years
• 2 years
• 3 - 4 years
• 5 or more years

03 Please select your level of proficiency in Microsoft Word.

• No experience
• Basic
• Intermediate
• Advance

04 Please select your level of proficiency in Microsoft Excel.

• No experience
• Basic
• Intermediate
• Advanced

05 Please select your level of proficiency in Microsoft Outlook.

• No experience
• Basic
• Intermediate
• Advanced

06 Do you have experience calculating Consumer Price Index (CPI) adjustments?

• Yes
• No

07 If yes, please briefly describe your experience calculating Consumer Price Index (CPI) adjustments. 08 Do you have recent customer service experience?

• Yes
• No

09 Do you have customer service experience via telephone?

• Yes
• No

10 How many years of Accounts Payable experience do you possess?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more

11 Please describe your accounts payable experience and indicate where the experience was attained. Employer(s) must also be listed on your application. Do not refer to See Resume . 12 How many years of experience do you posses clerking meetings?

• No experience.
• Less than 1 year
• 1 - 2 years.
• 3 - 4 years.
• 5 or more years.

13 Are you able to perform the essential functions of the job listed on the job description with or without a reasonable accommodation?

• Yes
• No

14 Briefly, describe why you are interested in the part time Office Specialist position for Douglas County's Public Works Department. 15 Douglas County requires applicants to list all work history from your most current employment to 10 years back. If relevant experience is over 10 years please list it on your application. ***Writing See Resume on the application in place of completing your information is not acceptable.***Have you listed your current employment through 10 years of work history on your application in addition to listing any relevant experience that exceeds 10 years?

• Yes
• No
• I do not have 10 years of work history, but have included all employment history.
• I have relevant experience that exceeds 10 years and I have included the experience on my application.

16 Douglas County employees are required to uphold the County's Values and are evaluated based upon these Values. MISSION STATEMENT Working together with integrity and accountability, the Douglas County team is dedicated to providing essential and cost-effective public services fostering a safe, healthy, scenic, and vibrant community for the enjoyment of our residents and visitors. VALUES STATEMENT Integrity - We demonstrate honest and ethical conduct through our actions. Accountability - We accept responsibility for our actions. Customer Service - We deliver efficient and effective service with an attitude of respect and fairness. Leadership - We establish the tone and direction for success motivating and inspiring others to accomplish a shared vision. Communication - We ensure open dialogue through proactive listening and sharing of information throughout the organization and the community. Teamwork - We work together to achieve shared goals.Respect - We will treat all citizens, employees, and visitors with respect.Do you understand Douglas County's Mission and Values Statement's and will you be able to uphold them if hired?

• Yes
• No

Required Question