Office Specialist - Parks & Rec - Sauk County, WI : Job Details

Salary: $23.51 - $24.95 Hourly Location : Parks Department S7995 White Mound Dr. Hillpoint, WI 53937 Job Type: Non-Exempt Job Number: 2408 Department: Land Resources and Environment Opening Date: 08/05/2025 Closing Date: 8/23/2025 11:59 PM Central Description Join our team and make a different in the community within our Parks & Rec team as the Office Specialist! The purpose of the Office Specialist is to assist the Administrative Services Coordinator in providing general assistance and support to assigned recreation programs, activities, and facilities; sets up and issues equipment for recreational activities; assists in on-site supervision of programs and events; and performs a wide variety of general and routine administrative and custodial tasks. Essential Duties

• Assist with operations such as:
  • Opening and closing register
  • Processing accounts receivable and payable
  • Issue citations for violations, send notice letters, attend intake court, and record payments
  • Documenting overages/shortages
  • Collecting fees for program services or commodities
  • Create, update, and monitor social media and park website for current content and marketing purposes
  • Assist with administration and implementation of ATV and snowmobile grants.

• Act as a frontline staff at the front desk and performs tasks such as:
  • Answering phones
  • Checking in guests and reserving facilities, taking registrations or reservations for facility use, processing payments, and depositing funds.

• Guide and counsel facility patrons/program participants on park/facility/program rules, care of equipment and acceptable conduct in a helpful, positive manner; assists patrons/program participants in providing information, direction, and education; responds to complaints, inquiries, and information requests.

• Write reports including completes daily reports, facility attendance and membership/rental forms.

• Coordinate with the Education Coordinator for recreation program development; working with school districts, or other outside agencies/business.

• Assist in maintaining grounds (both indoor and outdoor), parking areas, trails, and other adjacent areas.

• Perform custodial functions including, cleaning buildings, restroom facilities, and public play areas/fields, etc.

• Utilize the appropriate equipment to harvest aquatic weeds.

• Assist in site operations, opening and closing facility as assigned.

• Assist with public relations duties such as preparing and distributing flyers, press releases, and brochures.

• Assist in preparing firewood.

• Assist with parking enforcement by verifying that each vehicle has the proper pass.

• And other duties as assigned.

Minimum Training and Education Required: High School Diploma. Associate's degree in Natural Resources, Recreation, Management or other related field. Proficient knowledge of Microsoft programs: Word, Excel, PowerPoint, Publisher; and moderate proficiency in instant messaging, electronic calendars and social networking. Two years of clerical or technical experience in public contact work, which relates to ordinance enforcement, grant implementation/tracking as well as general staff support for accounting and computer support. Licenses/Certifications: Become Wisconsin ATV/UTV Safety Certified within 2 weeks of start date Become Wisconsin Boat Safety Certified within 2 weeks of start date Preferred: Previous public sector experience Previous customer service experience Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered. Become a part of the Sauk County team! Sauk County offers an exceptional, comprehensive benefits package including health and life insurance, eleven paid holidays, and a generous pension plan through the Wisconsin Retirement System (WRS). Additional voluntary life, supplemental, dental, vision, accident, and short-term disability plans are available as well as deferred compensation. Further benefits include vacation and sick leave accrual and a wellness program. Have Student Loans? Work for Sauk County and get assistance! Working for a government entity gets you a spot on the Public Service Loan Forgiveness (PSLF) Program. The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. Our work-life benefits are designed to enhance your life and the communities we serve.