Office Specialist - Kindezi School : Job Details

Job Type Full-time Description Position Description: The Office Specialist supports office reception, communications, and office administration for the building. Reports to: Office Manager Reporting Expectations: Reports to the building on rotating basis/Q4- report in-person. PERFORMANCE RESPONSIBILITIES: Receptionist ? Reports promptly and consistently during assigned hours ? Greets individuals entering the building (visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries and/or directing individuals to appropriate location in accordance with established building security procedures. ? Answers school telephone system for the purpose of responding to inquiries, transferring calls, and/or taking messages. ? Distributes items within the site (mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties. ? Maintains reception area materials and files (newsletters, event calendars, etc.) for the purpose of providing resource information to visitors. ? Maintains building information (use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information. ? Oversees the distribution of mail/packages to staff for the purpose of ensuring delivery to appropriate personnel. ? Develop and maintain positive relationships with students, families, staff and community members. ? Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety and/or security issues Virtual Support ? Audits student files and prepares them for Infinite Campus upload ? Liaise with student households to communicate around recruitment, records verification, and to exchange school information and student data, as needed. ? Coordinates special projects for operations director, principal and network team Office Administration ? Performs general clerical functions (scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations. ? Coordinate service of copiers and printers as needed ? Track and manage student payments, not limited to school supply fees or lost items ? Help plan logistics and preparation for school events, including, but not limited to, field trips ? Recruit and maintain active substitute pool ? Prioritize tasks and projects while also being able to pivot to resolve urgent matters in a successful way ? Secure substitutes as needed to fill teacher absences ? Manage incoming and outgoing correspondence concerning school events, field trips, and school closings etc. ? Manage and distribute orders and dismissal tags ? Print postage stamps ? Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process. ? Capture student attendance in Infinite Campus daily ? Maintain school wide parent contact information in Infinite Campus and ParentSquare ? Assist Office Manager as needed KEY ATTRIBUTES: ? Values that align with the Kindezi model and goals ? Demonstrated commitment to increasing student achievement and supporting the social-emotional needs of students ? Dedicated, reflective thinker with a growth mindset ? High academic expectations; Believes that all students deserve an equitable education experience no matter their circumstances. Requirements MINIMUM QUALIFICATIONS: ? Be a United States citizen or otherwise have authorization to work in the United States ? High School Diploma/ GED required ? Highly organized and detail-oriented ? Proficient in Microsoft Word, Excel, and PowerPoint ? Strongly preferred - Experience with Infinite Campus REQUIRED CERTIFICATIONS: ? Have the ability to pass an Atlanta Public Schools background check and obtain a GaPSC-issued clearance certificate WORK EXPERIENCE: ? 2+ years of administration experience in a fast-paced environment required ? Prior experience managing school records COMPENSATION/BENEFITS: ? Compensation aligned with The Kindezi Schools' salary schedule ? Teacher Retirement System (TRS) pension, 403b plan, paid time off, health, vision, and dental insurance, employer-paid life insurance, and short and long-term disability benefits. JOB CLASSIFICATION: ? Work Days: 190 School Staff ? Salaried, Full-Time, Exempt Salary Description $35,000.00