Office Specialist II - State of Utah : Job Details

Salary: $19.90 Hourly Location : Salt Lake County, UT Job Type: Full Time Job Number: 46007 Agency: 410 Department of Corrections Opening Date: 08/12/2025 Closing Date: 8/26/2025 11:59 PM Mountain FLSA: Non-Exempt Recruiter: Crystal Haywood - [email protected] # of Openings: Multiple Background Check: You must successfully pass a criminal history check. Location: Utah State Correctional Facility 1480 North 8000 West, Salt Lake City, Utah 84116 Schedule Code: B - Competitive Career Service - Employment in this position requires a probationary period. Benefits: This position is eligible for a full benefits package. See benefits tab below for details. EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-###-####. Job Description The Utah Department of Corrections, Utah State Correctional Facility in Salt Lake is looking for an individual who is highly motivated, with a strong work ethic and exceptional interpersonal skills to fill an Office Specialist II entry level position. This individual will accompany security staff to take notes in meetings with offenders and work directly with Correctional Administrators and prison staff. Principal Duties Provide Administrative Support and Assistance to Correctional Staff and Correctional Administrators. Duties include a variety of support services, such as:

• Prepare and process documents; data entry.
• Originates confidential correspondence, reports, documents, and other written materials; edits written material for accuracy.
• Multitasking and Prioritizing workflow.
• Will work with background checking software.
• Greet the public and answer questions, answer the phone and check in/process attorneys for visits.

The Ideal Candidate The ideal candidate for this position is someone who has the following:

• Works independently with little or no supervision.
• Excellent interpersonal skills.
• Detail-oriented.
• Excellent reading comprehension with the ability to read and understand policies.
• Maintain Confidentiality.
• Strong Work Ethic.

The Agency The Utah Department of Corrections is a dedicated team of professionals who ensure public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more detailed information about the Utah Department of Corrections; we invite you to

• An amazing including health, dental, vision, tuition reimbursement, and retirement plans.

Responsibilities

• Providing clerical support, including answering telephones, responding to emails, managing calendars, taking minutes, and scheduling meetings.
• Participates in mandatory training and meetings.
• Writes and drafts correspondence, reports, documents, and/or other written materials.
• Understands and keeps up to date on policies and procedures.
• Maintains an office supply inventory.
• Assists Correctional Administrators with administrative tasks as assigned.

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• DHRM rules regarding promotions and transfers apply to the current state of Utah employees.

Benefits: The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click FMLA General Notice: (right click + open link in new tab) (clic derecho + abrir en una pestaña nueva?) 01 As part of this application process, you must upload your resume into your application profile. Your answers to the questions on this application must be supported by your resume or work history. See resume or see previous response is not an acceptable response to any question. Failure to follow these terms may result in disqualification from further consideration for this position.

• I acknowledge

02 Please rate your experience in providing office support to more than one supervisor or manager.

• No experience
• Limited experience
• Moderate experience
• Extensive experience

03 Please rate your experience in drafting correspondence or reports.

• No experience
• Limited experience
• Moderate experience
• Extensive experience

04 How many years of work experience do you have reviewing and/or editing documents for accuracy and completeness?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years

05 Please select all computer programs that you are familiar with.

• Word
• Excel
• PowerPoint
• Google Docs
• Gmail
• None of the above

06 Please indicate how you heard about this specific job posting.

• State Jobs
• An External Job Posting Site (Indeed, LinkedIn, etc.)
• Social Media (Facebook, Twitter, etc.)
• Advertisement (Newspaper, Internet, Radio, etc.)
• Professional Network
• University Network (Career Center)
• Referred by a Friend or Colleague
• Contacted by a Recruiter
• Career Fair
• Internal communication from a State Agency that employs me - State employees only
• Other

Required Question