Office Specialist 2, Security (Pendleton) Permanent - State of Oregon : Job Details

Eastern Oregon Correctional Institution Pendleton, OR

Oregon Department of Corrections

About the Job Your Role

The Oregon Department of Corrections is excited to announce an opportunity to join the Eastern Oregon Correctional Institution (EOCI) as an Office Specialist. This essential position plays a critical role in supporting the Security Section by providing confidential, high-level administrative services to ensure operational effectiveness and compliance with institutional standards. The successful candidate will be responsible for processing and maintaining critical documents such as post orders, procedures, and guidelinestracking changes, proofreading, formatting, and ensuring timely completion and filing. This role also supports security hiring processes, including scheduling interviews and physical exams, greeting candidates, maintaining new hire documentation, and ensuring accurate submission to Human Resources. In addition to assisting with uniform ordering, inventory tracking through the WASP system, and facilitating first-day onboarding, the position serves as backup for both the Executive Support Specialist and the Security Clerk, contributing to staff scheduling and timekeeping for approximately 300 employees. The ideal candidate will possess excellent communication and organizational skills, demonstrate cultural competency, and embrace the Department's core values of integrity, respect, and teamwork. This position is vital in promoting an inclusive, discrimination-free environment and serves as a liaison between staff, adults in custody, families, and external partners. If you're a motivated, dependable professional who thrives in a fast-paced, mission-driven environment, we encourage you to apply and become part of a team dedicated to public safety and excellence in correctional operations.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

An associate degree in any field; OR

An equivalent combination of education and experience.

Requested Skills

• Confidentiality & Discretion: Proven ability to handle sensitive information with a high level of confidentiality and professionalism.
• Administrative Proficiency: Strong experience in managing documents, preparing reports, proofreading, formatting, filing, and maintaining organized systems.
• Communication Skills: Excellent written and verbal communication skills for interacting with staff, adults in custody, their families, and external stakeholders.
• Time Management & Multitasking: Ability to prioritize and manage multiple assignments simultaneously in a fast-paced environment with shifting priorities.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat, and experience working with tracking and inventory systems (e.g., OMS, WASP).
• Detail-Oriented: Strong attention to detail with a focus on accuracy in documentation, scheduling, and data entry.
• Team Collaboration: Demonstrated ability to work collaboratively with multiple departments and provide backup support across roles.
• Customer Service: Commitment to providing high-quality, respectful customer service to staff, candidates, and visitors.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

Contact and exposure to hostile and/or potentially violent behavior of Adults in Custody. Responsible for taking immediate corrective action when dealing with inmates on a daily basis. Work week may exceed 40 hours. May be recalled in case of emergency.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PRE