Office Secretary and Coordinator (Plano, Texas) - Startech Network : Job Details

Job Title: Office Secretary and Coordinator Location: Plano, Texas Job Type: Full-Time Experience Level: Associate (5 Years) Reports To: The COO About the Role: Startech Networks is seeking a highly organized, proactive, and experienced Office Secretary and Coordinator to join our dynamic team. This key role supports the smooth operation of our office by managing daily administrative tasks, coordinating meetings and schedules, handling vendor relations, and serving as a central point of communication within the company. You'll play a pivotal role in maintaining efficiency and fostering a professional office environment. Key Responsibilities: Administrative Support: Manage the daily schedule of senior staff and coordinate internal and external meetings. Prepare meeting agendas, take minutes, and ensure timely follow-ups. Handle incoming calls, emails, and correspondence professionally and efficiently. Maintain accurate filing systems (digital and physical), records, and documentation. Office Coordination: Oversee general office operations, ensuring all departments are well-supported. Liaise with building management and ensure compliance with office policies and procedures. Maintain office supply inventory and place orders as needed. Vendor & Supplier Management: Serve as the primary point of contact for external vendors and service providers. Negotiate contracts and manage vendor relationships to ensure quality service and cost-effectiveness. Track and process invoices, receipts, and service agreements in collaboration with the finance team. Communication & Scheduling: Coordinate calendars for leadership and teams across departments. Organize travel arrangements, accommodations, and itineraries for staff when needed. Support internal communication initiatives and assist with company event planning. Requirements: Minimum 5 years of experience in office administration, executive assistance, or coordination roles. Strong organizational and time-management skills with a sharp attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other productivity tools. Excellent written and verbal communication skills. Demonstrated ability to handle confidential information with discretion. Experience working in a mid-sized business environment is preferred. Ability to multitask and prioritize tasks in a fast-paced setting. High School Diploma or GED Preferred Qualifications: Familiarity with vendor management software or ERP systems. Prior experience coordinating office-wide projects or events. Associate's or Bachelor's degree in Business Administration, Office Management, or related field. What We Offer: Competitive salary and benefits package. Supportive and collaborative team environment. Opportunities for growth and professional development. A modern, well-equipped office in a convenient location. To Apply: Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role.