Office Operations Manager - Gannett Fleming : Job Details

GFT is seeking an Office Operations Manager to join our Operational Services Team! This role follows a hybrid work model, requiring regular attendance at one of our many offices.

GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, are essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals, is the backbone of our ability to deliver infrastructure consulting and design services.

What youll be challenged to do:

The Office Operations Manager will be challenged to lead and manage all Office Operations Regional Managers, as well as assisting Corporate Real Estate Leader in meeting operational goals and metrics. Additionally, they will collaborate on best practices with other Shared Service teams and identify opportunities for operational improvements, cost savings, and implement initiatives to achieve these objectives. The Office Operations Manager oversees the overall Office Operations administrative team consisting of more than 30 people that support over 100 office locations nationwide.

In this capacity, the successful candidate will be responsible for the following:

• Assist, coordinate, and communicate with Office Operations and Shared Services groups to provide information and resolve issues related to office operations.
• Communicate with Regional Managers and Office Principals to ensure office resources are adequate and address gaps in support.
• Ensure the proper and timely flow of all administrative processes and communications.
• Assist the Corporate Real Estate Leader in tracking and meeting operational goals and metrics, including, but not limited to P&L and overhead management and assist with management of new office openings, closures, expansions, remodels, relocations, and subleasing.
• Develop financial projections, business plans, and salary adjustments.
• Evaluate strategies to streamline any operational discrepancies or challenges that arise during acquisition integration processes.
• Coordinate directly with Shared Services staff to resolve human resources, quality, safety, IT, financial and operational matter.

Leadership / Management Responsibilities:

• Manage and lead office administrative team to provide high quality and effective support to office staff by:
  • Planning and organizing regular meetings to share and implement improved processes to meet workload distribution needs.
  • Assign and communicate responsibilities for the completion of all administrative tasks.
  • Implement training plans and strategies to mentor and develop team members.
  • Oversee the recruitment, training, and retention of office administrative staff, ensuring a high level of competency and professionalism.

What you will bring to our firm:

• 15+ years of relevant experience required.
• Mandatory management, supervisory and leadership experience leading teams with over 20 people.
• High level experience working with top leaders of the company and interpreting company strategic goals.
• Advanced knowledge of key performance indicators.
• Expert knowledge and experience with implementing corporate policies and procedures.
• Expert knowledge of accounting and contracting principles.
• Highly skilled to make, lead and execute on executive decisions.
• High level of professionalism and discretion in business matters to handle confidential information.
• Master in Microsoft Office Suite/O365 applications.

Compensation:

The salary range for this role is $100,000 - $125,000. Salary is dependent upon experience and geographic location.

Featured Benefits: Hybrid (in-person and remote) work environment. Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. Tax-deferred 401(k) savings plan. Competitive paid-time-off (PTO) accrual. Tuition reimbursement for continued education. Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships thats why were the employer of choice for 5,000+ of the industrys brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a centurys experience, together were building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Anyone of our EST Time Zone OfficesCore Business Hours: 8:00 AM 5:00 PMEmployment Status: Full-Time Salary Range: $100,000 - $125,000Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

California Applicants Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

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