Salary: $4,027.00 - $5,398.00 Monthly Location : Spokane County - Spokane, WA Job Type: Full Time - Permanent Job Number: 2025-05568 Department: Dept of Children, Youth, and Families Division: CW Field Operations - Region 1 Opening Date: 08/12/2025 Closing Date: 8/19/2025 11:59 PM Pacific Salary Information: The high end of the salary range, Step M is typically a longevity step Description Our vision is to ensure that Washington state's children and youth grow up safe and healthy- thriving physically, emotionally, and academically, nurtured by family and community. Job Title: Office Manager Location: Spokane, WA (Spokane Central office). This position will also travel to the Clarkston & Colfax offices once a month. Closes: 8/19/25 Salary: $4027 - $5398 Monthly The Spokane Central DCYF Office is looking for a highly organized and dynamic Office Manager. This exciting position is responsible for the day-to-day operations of the Spokane Central Child Welfare Office, which includes providing direct support to field staff and working closely with the DCYF licensing division and child care licensing. The Spokane Central office is located in beautiful downtown Spokane, just minutes away from the Spokane River & Falls and the Riverfront Park. Click here to learn more about The Opportunity: This position serves as the primary contact for liaison facility services and as the management team's safety committee representative. This position provides direct support to managers, completes document preparation, and participates in budget/expenditure control, equipment/supplies purchases, and report preparation. This position will also supervise two clerical staff at the Spokane Central Office, along with the clerical staff in the Colfax & Clarkston offices. Some of what you'll do:
- Initiate front-end purchasing requests through the regional business center for approval.
- Review the need for equipment and make recommendations to the administrator and management team for large-dollar items.
- Coordinate with vendors for purchases of equipment, supplies, and services.
- Coordinate, review, and ensure adequate reception coverage.
- Provide clear and consistent direction and training, holding regular unit meetings, and providing ongoing and annual performance evaluations.
- Manage personnel issues following administrative policy and union guidelines.
- Ensure clear communication and coordination between support staff and other units to ensure the most effective delivery of services.
- Coordinate multiple aspects of the day-to-day facility operations and report directly to the Area Administrator.
- Acts as the direct liaison with the building managers, vendors, contractors, regional business center, agencies, and others regarding maintenance of the DCYF offices.
- Act as vehicle coordinator, including working with regional and headquarters staff regarding mileage, tracking, accident reporting, and maintenance scheduling for state vehicles.
What we're looking for (Required Qualifications):
- Equivalent education and experience totaling five years of experience involving responsibility for planning, organizing, and coordinating work in a business office. One year must include supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
OR
- Bachelor's degree involving major study in business administration or a closely allied field AND one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
OR
- One year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3.
OR
- Two years in State service as an Administrative Assistant 1 or Human Resources Assistant 1 or equivalent, involving supervisory or office management responsibility.
AND
- Commitment to equity, inclusion, and respectful workplace principles.
Preferred/Desired Qualifications:
- Previously demonstrated experience supervising two or more employees.
- Previously demonstrated experience operating a computer, keyboarding, and utilizing Microsoft Office products.
- Previously demonstrated experience drafting, editing, and sending electronic correspondence.
- Previously demonstrated experience in editing, proofreading, and drafting memos and other forms of written documents.
- Previously demonstrated experience in prioritizing multiple assignments in an office environment.
- Previously demonstrated ability to operate vehicles for maintenance/repair transport.
- Previously demonstrated ability to handle inquiries and complaints promptly and professionally.
- Previously demonstrated ability to maintain confidentiality in all aspects of the job.
How do I apply?Complete your applicant profile and attach the following:
- Cover Letter
- Resume
- Copy of college transcripts if applicable to qualifications (an unofficial copy is acceptable for application purposes)
- A basic Excel skills assessment will be conducted at interviews
Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. This recruitment may be used to fill multiple vacancies. This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment. Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S. This position requires a minimum of at least two years of driving experience and a valid driver's license. Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, For more information about this position or if you need an accommodation throughout the application/interview process, please contact If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) ###-#### or email Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-###-####. 05568 More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 07-21-2025 01 Please select the response that best describes your education and experience as they relate to this position.
- I have an equivalent education and experience totaling five years of experience involving responsibility for planning, organizing, and coordinating work in a business office, including one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
- I have a Bachelor's degree involving major study in business administration or a closely allied field AND one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
- I have one year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3.
- I have two years in State service as an Administrative Assistant 1 or Human Resources Assistant 1 or equivalent, involving supervisory or office management responsibility.
- None of the above.
02 How many years of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office do you have?
- I have LESS than 1 year of experience.
- I have 1 - 2 years of experience.
- I have 2 - 3 years of experience.
- I have 3 - 4 years of experience.
- I have 4 - 5 years of experience.
- I have 5 - 6 years of experience.
- I have 6 - 7 years of experience.
- I have 7 - 8 years of experience.
- I have 8 - 9 years of experience.
- I have 9 - 10 years of experience.
- I have MORE than 10 years of experience.
- I do not have this experience.
03 Please briefly describe how/where you gained the experience indicated in the previous questions. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write none. Please do not write see application/resume/cover letter. 04 How many years of experience do you have drafting, editing, and sending electronic correspondence?
- I have LESS than 1 year of experience.
- I have 1 - 2 years of experience.
- I have 2 - 3 years of experience.
- I have 3 - 4 years of experience.
- I have 4 - 5 years of experience.
- I have 5 - 6 years of experience.
- I have 6 - 7 years of experience.
- I have 7 - 8 years of experience.
- I have 8 - 9 years of experience.
- I have 9 - 10 years of experience.
- I have MORE than 10 years of experience.
- I do not have this experience.
05 Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write none. Please do not write see application/resume/cover letter. 06 How many years of experience do you have in editing, proofreading, and drafting memos and other forms of written documents?
- I have LESS than 1 year of experience.
- I have 1 - 2 years of experience.
- I have 2 - 3 years of experience.
- I have 3 - 4 years of experience.
- I have 4 - 5 years of experience.
- I have 5 - 6 years of experience.
- I have 6 - 7 years of experience.
- I have 7 - 8 years of experience.
- I have 8 - 9 years of experience.
- I have 9 - 10 years of experience.
- I have MORE than 10 years of experience.
- I do not have this experience.
07 Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write none. Please do not write see application/resume/cover letter. 08 How many years of experience do you have coordinating with vendors for purchases of equipment, supplies, and services?
- I have LESS than 1 year of experience.
- I have 1 - 2 years of experience.
- I have 2 - 3 years of experience.
- I have 3 - 4 years of experience.
- I have 4 - 5 years of experience.
- I have 5 - 6 years of experience.
- I have 6 - 7 years of experience.
- I have 7 - 8 years of experience.
- I have 8 - 9 years of experience.
- I have 9 - 10 years of experience.
- I have MORE than 10 years of experience.
- I do not have this experience.
09 Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write none. Please do not write see application/resume/cover letter. 10 DCYF - How did you hear about this job opportunity?
- WWW.Careers.Wa.Gov
- WorkSource Center or Website (WorkSourceWA.com)
- Washington State Employee Referral
- DCYF Employee Referral
- DCYF Jobs Page
- Monster
- College/university career fair or website
- LinkedIn
- Facebook
- VERG
- Advertisement
- CareerBuilder
- Diversity Jobs
- Handshake
- Movie Theatre
- Other
11 If claiming veteran's preference in obtaining state employment, have you attached a redacted DD214, NGB22 or other signed document validating service type and discharge?
12 Do you have a minimum of at least two years of driving experience and a valid driver's license?
Required Question
