Office Manager (Small Business) - Vaco by Highspring : Job Details

Office Manager - Manufacturing (Small Business) Location: Gardena, CA (Fully Onsite) Pay: $26-$30/hour Schedule: Monday-Friday, 6:20 AM-2:50 PM Type: Full-time, Direct Hire A small, family-owned manufacturing company in Gardena is seeking a hands-on, tech-savvy Office Manager to handle day-to-day administrative operations. This is an essential role in a tight-knit team environment, ideal for someone who thrives in a jack-of-all-trades position and enjoys working in a small business setting where every task matters. Key Responsibilities:

• Monitor and manage the office email inbox; respond to customer inquiries
• Process customer orders using Mietrak (MRE system)
• Generate and send invoices based on packing slips
• Reconcile incoming payments in QuickBooks
• Support basic HR functions: onboarding, background checks, drug testing, file setup
• Coordinate insurance renewals with brokers for medical and dental plans
• Maintain employee records and handle documentation updates
• Order office supplies and provide general administrative support
• Assist with month-end reconciliation and coordinate payments with external bookkeeper
• Answer and manage incoming calls professionally and efficiently

Qualifications:

• Prior experience in a small business office environment is required
• Strong attention to detail and the ability to work independently
• Comfortable wearing many hats and taking initiative
• Experience with QuickBooks (required); Mietrak or other ERP systems a plus
• Basic HR experience, including onboarding and benefits coordination
• Strong communication and organizational skills
• Spanish-speaking is a plus
• Down-to-earth, collaborative, and dependable personality

If you're looking for a stable opportunity in a well-established company where your contributions are valued daily, we'd love to hear from you.