Office Manager/Operations Assistant - Olive Asset Management : Job Details

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Based in Palo Alto, Olive Partners Management and its affiliate Olive Asset Management (collectively, “Olive US”), previously known as Gopher Asset Management US, is the US asset management arm of one of the biggest wealth management companies in Asia, Noah Holdings Ltd. (“Noah”). Noah is a publicly traded company listed on the New York Stock Exchange. Olive Asset manages approximately $26B AUM globally. This is a great opportunity for someone willing to learn and understand alternative investments and Registered Investment Advisor operational functions. This is a hands-on role for someone who is self-motivated and has the ability and desire to work for a successful firm as a team player in a small work environment.

Job Description and Key Responsibilities

• Manage daily office operations to ensure a productive, professional, and compliant workplace environment.
• Monitor and maintain office inventory; coordinate the procurement of equipment, furniture, stationery, and other supplies as needed.
• Ensure the office environment is clean, organized, and safe, and that all appliances and facilities are functioning properly.
• Develop and implement office policies and procedures; ensure adherence by all staff members.
• Provide regular updates to senior management regarding office operations and recommend improvements to enhance efficiency and effectiveness.
• Coordinate and support the planning and execution of office events and team activities.
• Maintain accurate office records and documentation in accordance with audit and compliance requirements.
• Schedule meetings, appointments, and events; manage calendars to maximize executive productivity.
• Prepare and submit expense reports on behalf of the Partners and CFO.
• Support other firm-wide and departmental initiatives and projects as assigned.

Qualifications

Min Requirements:

• Bachelor's degree or associate degree from creditable colleges with a concentration in accounting, finance, or economics.
• Must have strong attention to detail and good business sense.
• Must be self-motivated and proactive with a high level of operational and accounting efficiency, with the ability to multi-task and balance priorities while maintaining a high level of attention to detail.
• Strong computer skills including proficiency in MS Office products including Excel, Word, and PowerPoint.
• Top-notch business ethics and ability to maintain a positive and professional composure and attitude under pressure.
• The role requires fluency in oral and written Chinese, as it is a business necessity for this position, which requires communication with Chinese speaking investors and business partners.
• Must have US work authorizations.
• Experience with broker/dealer reporting/filing would be a plus.
• Competitive compensation package and opportunity to join a fast-growing team/firm with opportunities to learn and grow.
• Expected to be on site Monday to Friday from 9:00am to 5:00pm.
• Generous PTO/Time-Off to refresh/re-charge with flexible sick days.
• Opportunity to for career advancement within a large corporate entity.
• Competitive and comprehensive health/retirement benefits, 401K matching, FSA, family coverage, and more.
• Catering lunch (when in office) and fun social events/outings.
• Annual offsite and company-sponsored events.

We are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position. Olive U.S. is an Equal Opportunity Employer.

Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionFinance

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