Office Manager - Corten Real Estate : Job Details

Overview

Corten is recruiting an Office Manager to support the Firm administratively, operationally, and relative to marketing and communications. This individual will be responsible for overseeing the office environment, organizing special events, monitoring IT needs, assisting with human resource and compliance initiatives, maintaining databases and coordinating the Managing Partner's and COO's calendar and travel. The Office Manager will serve a key role in our entrepreneurial, real estate investment company, working directly with senior management and ensuring that the Firm has all necessary resources to operate efficiently.

Duties & Responsibilities

• Collaborate with the administrative and investment teams seamlessly to ensure their functions are well supported
• Liaise with Corten's affiliates, outsourced service providers (human resource, IT/cybersecurity, compliance and PR), suppliers/vendors, landlord and investors/customers as required by Managing Partner and COO
• Monitor office inventory and furniture/IT needs, order supplies and other materials manage periodical subscriptions
• Execute mass mailings, coordinate meeting and conference call participation
• Plan and manage special events for staff, operating partners and investors - handle travel, entertainment and RSVPs
• Assist with the compilation of human resource, IT/cybersecurity and compliance data/reports
• Generate research and complete special projects as needed
• Maintain records and manage files (hard copy and network)
• Maintain confidentiality of all Firm and personal information

Qualifications

• Demonstrated problem-solving and project management skills
• Experience working in the real estate or investment management sectors
• Ability to communicate (orally and in writing) in a highly professional manner when dealing with colleagues and third parties
• Must be able to work in a fast-paced environment, handling multiple tasks and addressing needs proactively and on-time
• Must be detail oriented and accurate in composing and proofing materials
• Must be proficient in all Microsoft 365 applications; knowledge of CRM, data security and compliance applications a plus

Education & Experience

• Bachelor's degree in business, accounting, communications, marketing or liberal arts
• 5+ years of relevant office management, project management and/or marketing experience preferred
• Pennsylvania Notary Public Certificate or willingness to obtain certificate immediately following hire date