Office Manager - West Carrollton Parchment & Converting : Job Details

Purpose

Coordinates and implements policies relating to all phases of Human Resources activities. Responsible for carrying out various Accounting Procedures. Responsible for Payroll Administration.

Key Responsibilities:Human Resources Management

Employee Hiring & Onboarding

• Conduct applicant interviews, schedule pre-employment screenings, and process background checks.

• Plan and conduct new employee orientation to introduce company policies and practices.

Benefits Administration

• Manage Health and Welfare benefit programs (medical, dental, vision, disability, etc.).

• Administer workers' compensation claims.

• Oversee 401(k) plan administration.

• Distribute legally required summary plan descriptions and other informational literature.

Employee Records & Policies

• Compile and maintain personnel files, record employee data, and complete status changes.

• Implement and monitor grievance and disciplinary policies to ensure fairness and consistency.

Compliance & Training

• Ensure adherence to company standards and food safety practices.

• Complete annual training requirements.

Payroll Administration

• Process weekly payroll for salary and hourly employees.

• Calculate monthly commissions and process payments via Payroll & Accounts Payable.

Accounting & Finance:

Accounts Payable (AP)

• Perform all AP duties including general ledger coding, invoice entry, and weekly AP check runs.

• Post AP & PO Journals and AP Accruals during month-end close.

Accounts Receivable (AR)

• Provide backup support for AR functions.

• Process daily invoicing, distribute invoices, and post to AR system.

Month-End & Compliance

• Perform assigned month-end procedures.

• Issue 1099's, 1095C's, Sales Tax Exempt forms, Certificates of Insurance, and W-9's as needed.

Inventory

• Conduct monthly inventory counts of assigned areas.

Office & Administrative Support

• Open and distribute incoming mail.

• Order and maintain office supplies.

• Support other departments with related projects and duties as assigned.

Other Qualifications:

• Experience with ADP software strongly encouraged.

• Proficiency in Microsoft Office.

Benefits:

• Competitive salary with annual bonuses

• PTO

• 401k with company match

• Medical, Dental, Vision, Life, & STD/LTD Insurance