Office Manager - Gem Industries Incorporated : Job Details

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail,

payroll (rate tables ect....)

• Management of external project parties (general contractors, developers, architects, other planers and assessors)
• Familiar with contracts and liens in the construction industry.
• Planning, ongoing monitoring, and regular reporting of project invoicing and AIA billing documents.
• Reporting within the organization in cooperation with the commercial construction project manager
• Cooperation with public authorities and other external parties to assure compliance with laws and regulations
• Regular assistance in cross-functional activities
• Training and Evaluation of positions within the company.
• Establishes and maintains a variety of files and records within company maintain programs
• Financial support operations such as project maintenance, project billings, credit card processing, correspondence
• May provide customer service for external customers
• May provide sales support
• Coordinate office functions with other departments
• Assists with orientation of new employees, badging
• Prepare/update project status reports, process purchase orders, and invoices, update tracking reports
• Completes complex filing activities such as assigning file numbers, action items, and distribution for project file

Experienced office manager....strong managerial skills.

Experience with Quickbooks and producing reports

Experience with Microsoft Office Suites

Experience with Revu Bluebeam if possible

Responsibilities

• Coordinate and organize office activities
• Oversee stock of office supplies
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews, and transport and auditing files

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite: emphasis on Excell spreadsheets
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor
• Organization is a must