Office Manager - Planetary Talent : Job Details

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We are seeking a proactive and organizedOffice Managerto support a dynamic interior design studio renowned for delivering tailored, high-end residential spaces. As the heartbeat of the studio's daily operations, you will serve as the primary point of contact for clients, vendors, and visitors—ensuring the office runs smoothly and the team is empowered to focus on design excellence. This role blends hospitality, administration, and light project coordination, making it ideal for someone who thrives in a multifaceted, people-facing environment with a keen eye for detail.

Responsibilities

Role Summary

We are seeking a proactive and organizedOffice Managerto support a dynamic interior design studio renowned for delivering tailored, high-end residential spaces. As the heartbeat of the studio's daily operations, you will serve as the primary point of contact for clients, vendors, and visitors—ensuring the office runs smoothly and the team is empowered to focus on design excellence. This role blends hospitality, administration, and light project coordination, making it ideal for someone who thrives in a multifaceted, people-facing environment with a keen eye for detail.

Responsibilities

• Greet visitors with warmth and professionalism; offer refreshments and manage showroom experience
• Answer and route phone calls, take detailed messages, and respond to inquiries promptly
• Manage daily office operations, including receiving, inspecting, and organizing incoming packages
• Order and maintain inventory of office supplies and coordinate service vendors (cleaning, deliveries, etc.)
• Oversee calendar and scheduling for client meetings, presentations, and team activities
• Act as liaison between the studio, clients, vendors, and industry reps; uphold a high standard of representation
• Prepare and submit consultation reports, letters of agreement, and related documents
• Maintain accurate and organized client records, contracts, and correspondence
• Coordinate purchases, track sample orders, and assist with invoicing and billing follow-ups
• Support design team with materials resourcing, fabric selections, and presentation prep
• Keep the sample library current and accessible; organize design materials after use
• Perform light housekeeping duties to maintain a clean and professional environment
• Monitor voicemails and mail; ensure timely distribution and follow-up
• Conduct client satisfaction check-ins following installations or service appointments
• Maintain and manage tech-related needs (e.g., charging Ring cameras, monitoring Wi-Fi devices)

Requirements

• High school diploma or equivalent (required); associate degree or higher is preferred
• Minimum 2 years of relevant administrative, hospitality, or office coordination experience
• Strong proficiency in Microsoft Word, Excel, and Outlook
• Familiarity with Mydoma and Asana is a plus
• Proven skills in calendar and schedule management across multiple stakeholders
• Exceptional organizational and time management skills; highly detail-oriented
• Clear, professional communication—both written and verbal
• Comfortable juggling multiple responsibilities in a fast-paced, creative environment
• Interest in interior design or related fields is a bonus

This is a highly collaborative role offering exposure to the inner workings of a creative business.

If you're passionate about creating order, elevating guest experience, and being the connective tissue in a boutique design practice, we'd love to meet you.

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesStaffing and Recruiting

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