Office Manager - eVAC Magnetics : Job Details

Position Summary:

We are seeking a dynamic, highly organized, and tech-savvy Office Manager to lead our front office operations while also serving as the Executive Assistant to the Plant Manager. This role is ideal for a professional who thrives in a fast-paced manufacturing environment, is an expert in Microsoft Excel and PowerPoint, and is capable of managing administrative tasks, front desk reception, and executive-level support with discretion and efficiency.

Key Responsibilities:

Office Management & Reception:

• Oversee day-to-day operations of the front office to ensure a professional and welcoming environment.
• Manage office supply inventory, vendor relationships, mail, and shipping logistics.
• Greet visitors and guests, manage sign-in procedures, and ensure compliance with safety/security protocols.
• Answer and route incoming calls and handle general inquiries.
• Coordinate meeting logistics, catering, and visitor arrangements.

Executive Assistant Support:

• Provide high-level administrative support to the Plant Manager including calendar management, travel coordination, and expense reporting.
• Prepare, edit, and format reports, presentations, and internal communications.
• Assist with scheduling and preparing materials for internal and external meetings.
• Maintain strict confidentiality of sensitive business information and executive correspondence.

Excel and PowerPoint Expertise:

• Build and maintain complex Excel spreadsheets (e.g., tracking metrics, dashboards, project timelines).
• Develop high-impact PowerPoint presentations for executive briefings, operational reviews, and board meetings.
• Compile and analyze data from multiple sources to support decision-making and performance tracking.

Required Qualifications:

• Proven experience as an Office Manager, Executive Assistant, or Front Desk Administrator.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, dashboards) and PowerPoint (design, animations, storytelling).
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Professional demeanor and customer-service orientation.
• High level of discretion and integrity when handling confidential information.

Preferred Qualifications:

• Experience in a manufacturing or industrial environment.
• Familiarity with Microsoft Teams, SharePoint, and Outlook.
• Associate's or Bachelor's degree in Business Administration or related field.

Work Environment:

This is an on-site position based at the manufacturing plant. The role involves frequent interaction with cross-functional teams, vendors, and executive leadership.