Office Manager - Herzog : Job Details

Overview TransitAmerica Services, Inc., is currently seeking an Office Manager in Oakland, CA to join our team. The pay range for this position is $70,000 - $85,000 annually. Duties and Responsibilities: *This is a non-exhaustive overview of the job duties for this position.

• Compiles, reviews, keys, and updates data using database and excel spreadsheets.
• Maintains and audits information to generate accurate reporting for daily, weekly & monthly reports.
• Perform a variety of routine clerical duties such as typing, scanning, sending emails, copying data, record keeping, preparing correspondence, filing, preparing reports using a computer, and operating office machines.
• Lead and manage the onboarding process for new hires including third party protocols for site access and annual recurring requirements for all employees.
• Lead and manage ongoing LMS and third-party training requirements for all employees.
• Assist with employee separation process.
• Monitor mileage, maintenance, GPS and upkeep of all company vehicles in coordination with designated corporate representatives.
• Assist the Accounting department team with all duties as assigned including contacting vendors.
• Must be proficient on the computer, with Microsoft Outlook, Word, & Excel, and scheduling and maintaining calendars.
• Responsible for coordinating maintenance of office equipment, including computers, Wi-Fi, copy machines and fax machines, at all designated office spaces.
• Able to research, set up and maintain ordering supplies, uniforms parts and scheduling vendors.
• Answer incoming calls and take messages and respond to company questions and requests for information.
• Experience providing a high level of administrative support to ensure efficient and effective day-to-day operation of the department.
• Provides administrative support to General Manager and Management staff.
• Act as point-of-contact for internal and external clients.
• Collection, sorting, and distribution of mail pieces.
• Maintain organized supply closets, noting inventory levels and replenishing supply as needed. Also maintain kitchenette supplies and appliances in all designated locations.
• Regular and consistent engagement, participation and promotion of Herzog's Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned.

Qualifications:

• High School diploma or equivalent.
• 3 years of administrative and clerical experience.
• Proficiency in MS Office products with expertise in Outlook, Word, PowerPoint, and Excel.
• Must understand basic mathematics.
• Must possess good communication skills (verbal and written).
• Required to make logical choices and/or drawing logical conclusions.
• Must be able to multitask.

Pre-Employment Requirements:

• Subject to pre-employment background check and motor vehicle report review.
• Maintain a valid driver's license and endorsements as required per position.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements: The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Requires occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Safety:

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

Benefits:

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Why Herzog: Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas. Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects. We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence. Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results. Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team. We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today. It is the policy of TransitAmerica Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.