Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Position Title: Office Manager
Job Category: University Staff
Employment Type: Regular
Job Profile: Administrative Assistant III
Job Duties:- Office Manager Multicultural Student Services The Multicultural Student Services is seeking a team member to provide administrative support and leadership, including office management, administrative assistance, organizational tasks, clerical duties, budget, purchasing, and data management. This position is crucial to ensuring smooth office operations and reports directly to the Director. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills, and the ability to skillfully manage multiple priorities. This position functions under minimal supervision and exercises independent judgment. UW Official Title: Administrative Assistant III AD003 RESPONSIBILITIES
- Provides office and administrative support to Multicultural Student Services (MSS)
- Provides supervision of student assistants at the front desk including hiring, training and onboarding of student workers
- Assists with the tracking of expenses and reconciling of budget
- Schedules and coordinates staff meetings
- Schedules logistics and secures resources for meetings, programming, events, and unit operations
- Serves as primary contact via phone and in person during scheduled work hours
- Responds to emails, and directing inquiries to appropriate staff members or offices
- Manages office supplies, ordering new supplies and keeping track of supplies and equipment inventory
- Prepares and edits documents and reviews work done by others
- Maintains office files, both digital and physical, ensuring easy access and organization
- Develops and distributes office communication to appropriate parties
- Develops, implements, and maintains methods and organizational systems within MSS
- Enters and updates data in database or spreadsheets
- Assists with the preparation of reports
- Supports the preparation of events, workshops, and meetings, and assists with special projects
- Perform other duties as assigned
Key Job Responsibilities: - Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
- Prepares and audits complex records, edits documents, and reviews work done by others
- Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
Compensation: Minimum starting salary of $20.00, commensurate with qualifications and experience. A six-month probationary period is required. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.
Required Qualifications:- Minimum two years of experience working in a clerical related setting
- Strong organizational and administrative skills
- Excellent written, oral, and interpersonal communication skills
- Working knowledge of Microsoft Office Suite
Preferred Qualifications: - More than one-year experience in a clerical related position in higher education, public agency, or non-profit
- Intercultural experiences with individuals from all diverse backgrounds who have overcome educational barriers
- Demonstrated ability to build relationships with internal and/or external stakeholders
- More than one-year budget management experience in higher education, public agency, or non-profit
- Working knowledge of purchasing and database systems (i.e. Workday, Peoplesoft or similar system)
How to Apply: Complete applications received by end of day, August 10th are ensured full consideration. Applications submitted after August 10, 2025 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: Required application materials: Cover letter (* See below) Resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
Contact Information: It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: James Heu Phone: 715-###-#### Email:
[email protected] If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Karrin Ruch Phone: 715-###-#### Email:
[email protected] Campus Information University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degreethey do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society. UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority. We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantagesall included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education. Be a part of the future at UW-Stout. Learn more at University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: Guidelines to ensure consideration:
- Applicants must complete all required fields and attach all required application materials.
- Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
- To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)
Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:
EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
