Office Manager - Advanced Cooling and Heating : Job Details

We are looking for a high-energy, positive, and collaborative team player to join our growing team as the Office Manager! As a member of Seacoast Service Partners, we have provided reliable service to residential and commercial properties in Palm Beach and Broward counties for over 23 years. We are fortunate to have a large and loyal customer base that we would like to grow with as we have comprehensive business growth plans in place. The Office Manager role is a key part of our team and is responsible for outgoing, professional, and financially savvy interactions with Customers, Field Staff, Office Staff, Business Partners and Suppliers. Casual office environment!

Key Responsibilities:

• Proactive and detailed management of A/R, A/P and bookkeeping functions
• Creation of recurring field service schedules with existing accounts
• Accurate and timely processing of key administrative tasks in applicable software systems
• Full coordination of A/C mechanical permit and inspection documentation and scheduling
• Facilitate accurate and detailed monthly close process

Qualifications:

Bachelors degree (preferred) or equivalent work experience

3+ years of back-office, finance, or operational experience in a service-based industry (HVAC, plumbing, construction preferred)

Proven experience in fast-paced customer service, preferably in a home services business working directly with residential customers

Strong written, oral and technology-based communication skills

Ability to multi-task with attention to detail and prioritize on the fly effectively

Proficient with multi-line telephones, computers, mobile phones and advanced software applications (experience with Service Titan or similar Field Services software preferred)

Benefits:

Steady, full-time employment with fun, growing company

Casual work environment

Benefits including

Medical, Dental, Vision

Matching 401K

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