Office Manager - Rehmann : Job Details

Your passion. Your purpose. If you're here, you're looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm's success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership. No matter where you want to go in your career, Rehmann can help you get there. Whether you're in the early stages of your professional journey or you're further down your path, we're focused on helping you achieve your goals - whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose. To learn more about Rehmann, visit: How You'll Make an Impact:

• Provides high-level administrative assistance to executive level team members
• Responsible for direct supervision of Professional Support Group (PSG) team members
• Coordinates, facilitates, and makes recommendations for the hiring and terminating of PSG associates
• Ensures workload is balanced; assigns work as needed and backup is provided as appropriate
• Facilitates resolution of conflicts between associates
• Ensures associates are cross trained in the administrative and technical functions of other practice areas
• Assists and supports associates on the development and success of Grow Plans
• Schedules team members and projects to meet client needs
• Coaches and evaluates professional support associates
• Office-Wide and/or Firm Responsibilities:
• Ensures all office associates are fully trained in office procedures and practices
• Conducts or arranges training for all office associates in software and technology
• Develops and monitors budgets and results
• Demonstrates positive interactions with all associates and works within a team environment
• Supports Firm-wide best practices and offers process improvement solutions to leaders
• Oversees and coordinates new associate on-boarding, orientation, and termination
• Assists Rehmann Corporate Services with delivery of corporate standards, including but not limited to:
• Serves as main contact with RCS on general firm matters
• Ensures that all Rehmann associates are kept aware of firm news as well as changes in policies and procedures
• Reviews expenses and invoices for accuracy and submits for payment
• Serves as a contact on human resources matters
• Coordinates functions that are critical to the firm
• Oversees and coordinates meetings and training programs
• Provides for the physical needs of the office facilities
• Manages relationships between office and building service providers; negotiates contracts and ensures services are provided as required
• Ensures facilities comply with federal, state and local requirements
• Complies with provided safety and security guidelines for associates and firm property
• Researches and qualifies vendors for office equipment and services, consistent with firm policies; provides recommendations or executes decisions within firm guidelines
• Oversees maintenance of proper inventory of office supplies and resources within budget, including cost comparison, office equipment, and other office maintenance responsibilities
• Supports facility redesign and/or office moves
• Ensures that office appearance is maintained at a firm-wide professional standard

Your Desired Skills, Knowledge and Abilities:

• Associate's Degree - Business Administration or Related Field
• Strong time management, multi-tasking, and attention-to-detail skills
• Exceptional human relations skills, with the ability to develop and maintain positive relationships with associates and clients
• Advanced knowledge of Microsoft Office, including Microsoft Word to prepare correspondence and reports, and Microsoft Excel to use formatting, create tables and charts, and display information effectively
• Proficient in the use of specific office software required to support the office
• Ability to operate multiple phone lines, setting up conference and video technology
• Understands the services, purpose, and terminology of the practice areas provided by Rehmann
• Cross-trained in the administrative and technical functions of other departments
• Working knowledge of the forms, documents, reports, etc. produced by the office
• Articulate in speech and written correspondence; communicates in a clear, fact-based manner
• Asks concise, targeted questions in order to fulfill objectives and task completion
• Demonstrates ability to handle communications in a discreet, professional and confidential manner
• Ensures other associates, supervisors and clients are informed of progress and significant project development
• Communicates successfully with other associates at all levels and positions

We Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more. When you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be. Rehmann is an Equal Opportunity Employer #LI-VK1