Office Manager - Sewickley Academy : Job Details

ABOUT SEWICKLEY ACADEMY

Distinguished by its rigorous academics, outstanding faculty, and highly motivated student body, Sewickley Academy is Pittsburgh's longest-standing coeducational independent Junior Pre-KindergartenGrade 12 day school. Our mission is to inspire and educate students to engage their hearts, minds, and hands to cultivate their full individual and collective potential in the service of a greater good. At the Academy, every student is encouraged to explore their passions and excel while embracing their authentic selves.

With the recent completion of state-of-the-art computer science and robotics classrooms and new athletic facilities, the Academy is poised for the continued expansion of our STEM and athletic programs. We believe strongly in the importance and value of a well-rounded education in academics, the arts, athletics, and community service. Our faculty and staff from all departments and divisions work together to create an environment of encouragement and support by inspiring students to reach their goals and develop a love of learning.

This position offers a competitive salary plus excellent benefits and work/life balance programs including a premium-free health plan option, an excellent retirement plan, generous leave time, and tuition benefits programs. Are you searching for a workplace where a dedicated team of talented individuals comes together to serve our students?

Job Description

The Office Manager plays a vital role in supporting the administrative, operational, and accounting functions of the Business Office. This position acts as a key liaison to the Transportation, Technology, Buildings and Grounds, and Human Resources departments while managing accounting processes and coordinating travel arrangements. The Manager ensures efficient operations, compliance, and cross-departmental collaboration to support the school's mission.

Key Responsibilities

Accounting and Finance

• Manage accounts payable, ensuring accuracy, and timely processing.
• Assist in preparing monthly budgets and financial reports, including tracking departmental budgets and reconciling accounts.
• Support audits by preparing required documentation and ensuring compliance with financial standards.
• Maintain and update financial records in compliance with school policies and procedures.
• Assist with procurement, purchase orders, payments and vendor management to ensure efficient operations across departments.

Transportation and Travel Coordination

• Oversee scheduling and logistics for student transportation, including daily routes, field trips, and extracurricular activities.
• Serve as the primary contact for transportation vendors, parents, and staff, addressing transportation needs and concerns.
• Monitor compliance with transportation safety standards and address issues promptly.
• Coordinate all travel arrangements for faculty, staff, administrators, and guests, including the booking of accommodations, flights, and itineraries, ensuring seamless and efficient travel experiences.

Administrative Support

• Act as a liaison between the Business Office, Technology, Buildings & Grounds, and Human Resources departments to ensure seamless communication and collaboration.
• Responsible for managing and processing incoming deliveries.
• Prepare reports, presentations, and data analysis to support decision-making.
• Maintain accurate records for transportation, facilities, and departmental budgets.
• Coordinate and track timelines, deliverables, and resources for cross-departmental projects and initiatives.

Qualifications

• Associate's degree in Business Administration, Accounting, or a related field required; Bachelor's degree preferred.
• 5+ years in administrative or accounting roles, preferably in a school or non-profit setting.
• Strong organizational, problem-solving, and time management skills; proficiency in Microsoft Office, especially Excel; experience with accounting software (Quickbooks or similar systems).
• Self-starter with the ability to work independently, manage multiple priorities, and maintain accuracy in transactional tasks.

ARE YOU READY TO JOIN OUR TEAM?

All interested applicants applying for this position should submit their resume, cover letter, and salary requirements.

Sewickley Academy is committed to having a community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the Academy does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.

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