Office Manager - Oregon Staffing : Job Details

The Department of Animal and Rangeland Science is seeking an Office Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The purpose of this position is to ensure the smooth and efficient completion of all activities required for effective administrative support in the Department of Animal and Rangeland Sciences (AnRS) at Oregon State University. The primary function of the department is teaching, research, and Extension. AnRS has 41 faculty, 2 professional faculty, 7 support staff, 24 graduate students, and 429 undergraduate students. In addition, AnRS has 8 farm units in the Corvallis area.

The Administrative Manager supports the department and the department head by engaging in strategic planning activities, project management, management of support resources and personnel, annual reports/reviews production, and other projects, as needed. The position is responsible for assisting in the establishment of departmental policies, direct supervision of classified staff, overseeing and directing the administrative operations, assisting in developing, implementing, and evaluating short and long term goals, ensuring compliance with applicable laws, rules, regulations, and policies, performing all human resource/personnel duties for the department, and acting as resource/liaison contact to departmental personnel, faculty, staff, students, other college and university units, the Agricultural Sciences and Marine Sciences Business Center (AMBC), and the public. The position researches, collects, analyzes, compiles and reports data related to various issues and projects. This position must maintain a high integrity, and the ability to maintain confidentiality is essential. The incumbent develops memoranda, minutes, fiscal and data reports. This position serves as the assistant to the department head, the departmental human resources officer, classified staff supervisor, telecommunications coordinator, and promotion and tenure coordinator. Also assists with preparation, coordination, and monitoring of salary worksheets, fiscal reports, and departmental budgets. This position has the authority to hire, conduct performance evaluations, monitor employee performance and attendance, and take corrective action related to performance for positions it supervises.

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, dental, vision and basic life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities:

• 30% Departmental Administrative Management
• 25% Assistant to the Department Head (DH) and Associate Department Head (ADH)
• 30% Human Resource Management
• 10% Office Supervision
• 5% Service

What You Will Need:

• A Bachelor's degree
• At least 3 years' experience providing advanced administrative support and personnel management which includes a demonstrated ability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously.
• Proficient in the use of networked computers including applications for word processing, Microsoft Excel or comparable software, electronic mail, and scheduling.
• Demonstrated regard for confidentiality, discretion, and diplomacy.
• Demonstrated ability to make independent decisions and recommendations which align with policies, and act as a resource person.
• Demonstrated ability to interact with others with broad and diverse backgrounds.
• Ability to embrace and promote diversity, equity and inclusion initiatives.
• Effective written and verbal communication skills.
• Demonstrated ability to work independently with minimal supervision.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have:

• Working knowledge of OSU Human Resources policies and procedures.
• Experience working with faculty, research staff, classified employees and other University personnel.
• Experience working w/ International Programs, visa processing for hiring, international scholars, and student interns.

Occasional work outside of normal business hours for departmental functions, 2 to 6 times a year. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $66,000 - $76,800

Posting Number P09293UF Number of Vacancies 1 Anticipated Appointment Begin Date 09/16/2025 Anticipated Appointment End Date Posting Date 07/23/2025 Full Consideration Date Closing Date 08/23/2025

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has critical or security-sensitive responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team.