Office Manager - Parrot Realty : Job Details

Description Join the #1 Real Estate Brokerage in Parkland The top-selling real estate brokerage in Parkland is seeking a highly organized and experienced Office Manager to oversee the daily operations of our fast-paced and dynamic office. We are looking for someone with a strong administrative background in real estate who thrives in a team-oriented environment and is passionate about fostering a well-run, efficient, and positive workplace. Key Responsibilities:

• Oversee and coordinate daily office operations, including scheduling, office maintenance, and vendor management
• Organize and support internal meetings, events, and real estate seminars
• Act as a point of contact for internal staff, agents, and external partners
• Maintain a clean, professional, and productive office environment
• Assist with listing coordination:
• Support agents in preparing and uploading listings to the MLS
• Ensure listing packages are complete and accurate
• Make sure all files are in compliance and close files, and distribute the commission
• Coordinate listing timelines, photography, signage, and marketing materials
• Handle incoming calls, emails, and inquiries with professionalism and attention to detail
• Maintain digital and physical filing systems and transaction logs

Requirements:

• 3+ years of administrative experience in a real estate office is required
• Strong knowledge of real estate terminology, MLS systems, and listing processes
• Highly organized with excellent time management skills
• Proficient in office software (Google Workspace, CRM tools, MLS platforms)
• Excellent communication skills, both written and verbal
• Self-starter with the ability to manage multiple tasks and prioritize in a deadline-driven environment

Why Join Our Team

• Be part of the most successful and innovative brokerage in Parkland
• Work alongside top-producing agents and award-winning marketing staff
• Grow with a supportive team that values initiative, creativity, and efficiency

Responsibilities •Keep office systems running smoothly including ordering office supplies, organizing filing systems, maintaining office equipment, optimizing the organizational budget, and scheduling meetings •Manage office's secretarial duties including leading day-to-day operations and overseeing administrative assistants •Communicate with third-party vendors, contractors, service providers and customers as a representative of our organization •Optimize office policies and procedures to meet internal needs while upholding our business standards •Execute other office administration and human resources tasks as assigned Qualifications •Must have graduated high school, received a G.E.D. or equivalent •Over 2 years of prior management experience or similar work experience in an office environment •Must possess exemplary problem-solving, communication, and time management skills •General computer skills with Microsoft Office or similar systems