Office Manager - GREEN Charter Schools : Job Details

General Statement of Job: Under occasional supervision, performs various routine-to-moderately complex bookkeeping and clerical work to ensure efficient and effective school fiscal operations. Provides assistance to supervisor, co-workers, students and the general public as required. Reports to the Principal. Job Functions: Collects, receipts, records and deposits various school revenues; prepares billing invoices as required; maintains individual accounts as assigned, including pupil activity accounts and set-up of student payment accounts. Obtains price quotes and verifies available funds for equipment, supplies and materials; prepares purchase orders; processes invoices for payment. Manages the use of school credit cards, codes transactions and assists in getting receipts and other documentation necessary. Maintains accurate and up-to-date vendor records; communicates with vendors as needed to obtain pricing and availability information, expedite orders and resolve billing discrepancies. Manage PowerSchool performing duties such as: o Enrollment o Manage grade books including analysis, storage and validation errors o Quarterly data review and clean-up o SIS reporting o Set up master schedules o Set up staff accounts o PowerSchool coding Request records for students from previous schools Notify appropriate persons when student enrolls/withdraws or when staff is hired/leaves Process reimbursement requests, travel vouchers, stipends, etc. Maintains accurate and up-to-date ledgers and other financial records; prepares monthly and annual financial reports as required by the school and Central Office. Prepares records for internal and external audits. Perform routine bookkeeping and reporting duties for assigned grants. Performs computer data entry to record and retrieve information; generates spreadsheets and other computer reports as required. Assists supervisor and other department staff by performing a variety of clerical duties, which may include but are not limited to typing routine reports and correspondence, copying and filing documents, collating materials, sending and receiving faxes, maintaining logs and lists, processing daily mail, etc. Operates and maintains a variety of equipment, which may include a computer, printer, scanner, typewriter, copier, fax machine, telephone, two-way radio, paper shredder, postage machine, etc.; uses clerical, computer and bookkeeping supplies. Interacts and communicates with a variety of individuals and groups, which may include the immediate supervisor, other school administrators and staff, Central Office staff, students, parents/guardians, sales representatives, various outside organizations and professionals, and the general public. Make travel arrangements for staff when necessary. Keep attendance records for staff. Assists in the review and submission of required timesheets for semi-monthly payrolls. Serves as the Primary Contact for the Central Office Finance and Operations staff. Works with the School Front Office Coordinator and provides coverage when needed. Assists with the preparation of the school budget. Prepares various records, reports and forms such as financial reports, grants, incident reports, support for purchase orders, vendor recommendations. Performs related duties as required. Minimum Training and Experience: Requires a Associate's degree in accounting, business or related field supplemented by at least two years of general bookkeeping experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Bachelor's degree is preferred. Must possess a valid state driver's license