St. Mary Parish in Pickney is seeking a Office Manager, reporting to the Business Manager. This is a full-time, non exempt position. General Summary: This position assists with the ministry of the parish by overseeing and coordinating the day-to-day operations of the Parish office and all Parish Church and School communications. The incumbent directs these efforts with technical expertise within a framework of shared ministry, stewardship, and Catholic values. Primary Duties and Responsibilities: A. General Office:
Oversee/manage front office day to day operations Ensure documented procedures are in place for each function. Modify to ensure all processes are up to date and accurate. Oversee and ensure all parish records are up to date and accurate. Coordinate front office coverage during vacations. Oversee and ensure church gathering space and parish office are neat, orderly and welcoming. Oversee and ensure coordination of all parish events/parishioner requests Mass intention books Mass cards and donations Scheduling weddings, funerals and other fundraising events Review invoices for accuracy and provide to Business manager for approval Scan and send invoices to the diocese for entry into payment system Complete and file Michigan Charitable Gaming Division (MCGD) license applications for all church and school events. RAS Bazaar, School Raffle, School Auction,etc. Meet as needed with appropriate groups Ensure all Parish events are following MCGD requirements Maintain and submit financial statements to MCGD and others as required Oversee and coordinate annual Diocesan Service Appeal Assist Business Manager with preparation and processing of payroll Assist Business Manager with preparation of annual budgets Assist Business Manager with reviewing and approving of Parish invoices received. Assist Business Manager with processing payments (printing checks) to vendors for services rendered. B. Communication:
Monitor and oversee all Parish communication platforms. Bulletin Facebook Parish websites (Church and School). Work with Parish Pastor, Business Manager and School Principal to develop and implement Parish communication strategies Work with Church and School staff to develop and implement targeted communications. Monitor Parish communication platforms and ensure all content is current and accurate. Assist with the development of communication strategies in line with the Parish Church and School vision. Review and approve all Parish communications to ensure they are accurate and in line with Parish vision and values. C. Personnel
Assist Business Manager with on-boarding of Parish staff Supervise daily responsibilities of Church Administrator and Special Projects Coordinator Knowledge, Skills, and Abilities Education: Bachelor's degree in business.
Experience: Minimum of two years of experience as an administrator or manager of an office. Knowledge of Microsoft Excel, Word and Outlook required. Must have an understanding of Catholic parish organizations.
Require: May require occasional weekend work.
Physical Demands: While performing duties, employee has to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite, Monday through Friday, with minimal travel. Must be able to lift 40 lbs. The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills. To apply interested candidates should attach a resume and cover letter to the online application.
