Office Manager - Catholic Charities Serving Central Washington : Job Details

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Job DetailsJob LocationWenatchee, WAPosition TypeFull TimeEducation LevelHigh SchoolSalary Range$29.00 - $35.00 HourlyTravel PercentageUp to 50%Job ShiftDayDescriptionPosition Summary:The Office Manager performs complex, confidential and time-sensitive administrative, operations, and location-specific support functions.ResponsibilitiesAdministrative SupportProvides daily administrative support for supervisor and leadership in the completion of tasks to ensure smooth, efficient running of the office environmentPrepares and distributes agendas and briefing materials for meetings in an accurate and timely mannerSchedules and prepares conference rooms and orders food for meetings and eventsAttends and documents meetings as requested by supervisor and/or leadershipResponds timely to supervisor and leadership information requestsCommunicates program events and newsworthy items to internal and external stakeholdersMaintains information for the Catholic Charities website; monitors website for accuracy, content and style, and assists with content and other information as requestedAssists with creation of newsletters, flyers, brochures and other mediaSchedules and attends (when necessary) local community fairs to increase awareness of Catholic Charities servicesAssists in preparing and submitting grant applications to generate funds, as requestedEstablishes and maintains location program and service files, including contracts, policies, guidelines, and specific program or service informationOperations SupportActs as a liaison to Finance for workflow, procedure monitoring and policy training; provides training for new employees and reminders to staff regarding business office and operational policies and procedures; meets monthly with Finance to ensure policies and procedures are consistently applied to assigned location and to address any concerns related to Finance policies and proceduresAssists with report preparation on progress, budgets, receipts, and expendituresOversees business operations functions at assigned location(s)Monitors janitorial services and notifies Facilities regarding any issuesServes as Safety Coordinator and is the primary emergency alert system user for assigned locations; monitors first aid kits, performs facility walkthroughs, coordinates drills, and maintains safety checklistsReviews and update's location building floor plan(s) monthlySupport for Assigned Location(s)Acts as Lead of location's Social Committee and coordinates eventssuch as staff appreciation, barbeques, training, and holiday celebrations; determines which account(s) to charge events to; works with Finance to assure charges are accurateServes as the primary contact for employees requiring assistance with completion of order requests, travel requests, employee expense reimbursements and credit card vouchersBooks and coordinates travel as needed and/or as directed by supervisorReviews credit card vouchers and employee expense reimbursements to ensure they are complete; as indicated, submits documents to Accounts Payable for processingGathers and enters requests for general office supplies for assigned location(s); processes ordersand manages general office supply stock to ensure adequate stock is maintainedReviews and reconciles petty cash monthly and ensures timely submission to FinanceManages Agency vehicles; assures vehicles are properly cared for and employees follow Agency guidelines when using the vehiclesProvides office orientation to staff newly assigned to the location (ex. new hires, transfers)Communicates information and follows up on activities required for staffConducts CPI training sessions with applicable staffPerforms oth

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesNon-profit Organization Management

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