Office Manager - McCullough Construction : Job Details

Join to apply for the Office Manager role at McCullough Construction, L.L.C.3 weeks ago Be among the first 25 applicantsJoin to apply for the Office Manager role at McCullough Construction, L.L.C.Job DescriptionThe Office Manager II will work in conjunction with our other Office Manager to ensure the timely and professional execution of all office administrative functions. These include IT, inventory, internal communication needs, and assistance with budgets and other office-related records.ResponsibilitiesOversee day-to-day office operationsMake recommendations about purchase of technology resources (IT infrastructure, phones, software) and discuss requirements, costs, and timelinesResearch and recommend implementation of new technology servicesMaintain and track accurate inventory of hardware and softwareInventory, order, issue, recycle all company tech supplies (cell phones, printers, computers, wireless orders)Manage software licensesManage cell phone plansManage ACC Telecom phone systemEvaluate electronic postage contractControl computer systems budgets and expendituresTroubleshoot all tech issues and interface directly with tech supportLiaise with N'tiva (IT), Centric (leased equipment)Post project drawings to McCullough websites and manage them when neededSet up all new professional hires in our server for access and set up emailSet up all new hires with equipment (Computer, Cell Phones, etc.) as requiredManage, update, maintain all company contacts in Outlook/ProcoreAssist and set up online conference calls and meetingsKeep “key” personnel resumes updatedProduce AIA 305s and other AIA documents (owner contracts, subcontracts)Manage and help employees with their spam filtersWork with PMs to set up job site phone/internet serviceUpdate and maintain business license applications and recordsAct as primary interface with DSLBD, CBE; Renew certification and maintain recordsMaintain OSHA incident reports and file annual reportsManage office supplies inventory & budgetProvide miscellaneous admin support as requested by MCC management team and staffEnsure phones are always answered and directed appropriatelyGreet visitors professionally, creating a positive first impressionQualificationsBachelor's degree in business/administration, communication, or a comparable field3 or more years of experience as an office manager, preferably in the construction industryAction-oriented leader, organized, with good time management skillsStrong written and verbal communication skillsBasic computer skills (email, Microsoft Office); experience with Procore, Primavera, MS Project, Photoshop is a plusA friendly “people-person” who greets visitors and assists employees professionally and courteouslyAdditional DetailsSeniority level: Mid-Senior levelEmployment type: ContractJob function: AdministrativeIndustry: Construction#J-18808-Ljbffr